ADMINISTRATOR, EDINBURGH

Randolph Hill are looking for an exceptional individual to join us as Administrator at our Head Office based at South Gyle, Edinburgh. You will assist the Office Manager with the smooth running of head office with all aspects of administration. At Randolph Hill we display the highest levels of care for older people. Compassion, warmth and kindness are top priorities for our highly skilled team.

KNOWLEDGE, SKILLS AND EXPERIENCE

• At least 5 years previous administrative experience within a fast moving, customer led environment
• Able to multi-task and prioritise workload
• Clear and concise communicator with excellent listening skills along with good spoken and written English
• The ability to demonstrate a positive and helpful attitude at all times whilst maintaining confidentiality, and communicate in an empathetic/sensitive style
• Demonstrate assertiveness whilst maintaining professionalism at all times in communication with people both internally and externally
• Solutions focussed with the ability to problem solve
• Good computer skills with working knowledge of Word/Excel and purchasing and sales administration
• Knowledge of elderly care and dementia is desirable
• Experience operating Payroll systems (We use Opera 3) but working knowledge of other payroll systems such as Sage is essential

JOB PURPOSE

Randolph Hill Group operates nursing homes offering long and short-term care to those with particular needs, especially frail elderly people. Each home’s philosophy is to provide competent, skilled and empathetic individual care. The company is committed to future expansion, therefore each unit must operate on a professional business basis, maintaining budgeted profit margins.
You will;
Assist the Office Manager with the smooth running of the head office administration function
Reflect the high standards of the company in all aspects of work and ensure all enquiries are dealt with in a professional manner
Show loyalty to the company and respect confidentiality at all times
Treat colleagues with respect and ensure teamwork is good

MAIN RESPONSIBILITIES

Report and record as appropriate all relevant information in a neat, accurate fashion
Comply with company policies and procedures and adhere to safe working practices
Complete Head Office reports timeously
Attend regular staff meetings and training where appropriate
Treat and use all equipment in a safe manner, reporting through the correct channels when maintenance/repair is required
Payroll – payroll preparation and data input
All aspects of payroll administration – P46’s, bank details, tax credit forms and staff queries
Liaising with Head office re sales invoicing, personal allowance, preparing files in admission and closing on departure, electoral registration,
All other administration including petty cash, purchase ordering
Knowledge of purchase ledger