This job position is temporary or permanent, based on the individual’s skills and competency level. Our company’s operating hours are 8:00 a.m.—4:30 p.m.

JOB SUMMARY

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will possess strong administrative skills and have a background in supervising staff and managing office operations. This role is crucial in ensuring the smooth functioning of our office, overseeing daily activities, and providing support to various departments.

SKILLS

• Proficiency in QuickBooks for financial management tasks.
• Strong proficiency in Microsoft Office Suite.
• Strong computer skills.
• Ability to work under pressure, to vary between tasks efficiently and meet deadlines.
• Highly organized, strong attention to detail, self-starter and strong problem-solving skills.
• Solid front desk experience with excellent phone etiquette.
• Proven experience as an office administrator, assistant or relevant role.
• Strong organizational skills to manage multiple tasks effectively.
• Excellent communication skills, both verbal and written, to interact with staff and clients.
• Familiarity with clerical duties and administrative processes in an office setting.

• Handle front desk operations, including greeting visitors and managing multi-line phone systems.
• Prepare and submit a daily employee billing summary for approval
• Summarize weekly invoicing
• Record employee timecards
• Place walk-in sales into the financial program (Quickbooks)
• Maintain a filing system
• Organize ICBC changes
• Maintain and manage the reception desk by ensuring all incoming calls, emails, mail and packages are redirected to the appropriate representative
• Book and take customer orders while communicating with Operations Manager/Controller of any changes
• Communicating Safety poliie’s and procedures, update and communicate changes with safety representative