OFFICE ADMINISTRATOR/RECEPTIONIST - MEITHEAL ARCHITECTS

We are looking to recruit a part-time Office Administrator/Receptionist for our Dublin office. This role offers the opportunity to work on-site, where you will be an integral part of our team. We seek a proactive individual with exceptional organisational skills, strong attention to detail, and proficiency in relevant software applications. If you thrive in a dynamic office environment, this position is perfect for you!

EDUCATION AND/OR EXPERIENCE:

· 5 years’ experience as a Receptionist/Administrative Assistant.
· Previous experience in an Architectural/Engineering/Construction (A/E/C) firm is a plus.

SKILLS & ATTRIBUTES

· Proficiency in MS Word, MS Excel, PowerPoint, Outlook, Adobe Acrobat, file management, and typing skills is essential.
· Experience with InDesign and Photoshop is a plus.
· Strong customer service skills.
· Demonstrated ability to make sound decisions and exercise good judgment in administrative and operational matters that impact the business.
· A multitasker with excellent organisational skills.
· Excellent communication and interpersonal skills.
· A flexible and “can do” attitude.
· Disciplined and consistent approach to following procedures.
· Strong attention to detail and professional approach.
· Must be able to take directions, follow instructions, complete tasks, and meet deadlines efficiently.

GENERAL RECEPTION DUTIES

· Maintain a cheerful and professional environment at all times.
· Make sure that everyone who comes into the office is left with a good impression.
· Answer phones and relay messages.
· Organise and distribute post and other correspondences.
· Setting up conference room, calls and meetings as needed or requested.
· Ensure the adequacy of stationery, cleaning, and canteen supplies. Conduct weekly stock takes and place orders as needed.
· Coordinate and arrange staff meetings, including ordering catering services, scheduling and confirming rooms, and executing the event.
· Arrange travel in line with company policy.

ADMINISTRATION DUTIES

· Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
· Prepare written correspondence, spreadsheets and reports as needed.
· Maintain and assist with office-based Quality Procedures to keep ISO accreditation.
· Maintain and manage both digital and hard copy filing systems.
· Prepare expense reports.
· Assist our directors with various tasks.
· Perform ad hoc duties as required.