Office Administrator & Receptionist at We One

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 May, 26

Salary

0.0

Posted On

05 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Reception Management, Office Administration, Organisational Skills, Time Management, Microsoft Office, Communication Skills, Attention to Detail, Event Management, Diary Management, Team Collaboration, Flexibility, Initiative

Industry

Professional Services

Description

DP World is seeking an Office Administrator & Receptionist to join our team in our state-of-the-art Melbourne CBD office. In this role, you will deliver excellent customer service while managing reception and office operations and serving as a key point of contact for senior stakeholders. Reporting to the Executive Assistant to the EVP, this role provides front-of-house and office management support across a broad range of responsibilities. These include reception management, coordinating meeting room bookings, supporting scheduling requirements, and undertaking general office administration tasks to ensure the smooth day-to-day operation of the office. Key Accountabilities: Greet visitors, clients, and employees in a professional and friendly manner Answer, screen, and direct incoming phone calls and emails Manage meeting rooms, meeting room bookings and coordinate meeting requirements Arrange catering for meetings and internal events End-to-end event management, including conference coordination and meeting catering Assist with event coordination, conferences, and office functions Order office supplies and liaise with suppliers when needed Maintain reception and common areas to a high standard Handle incoming and outgoing mail and deliveries Manage visitor sign-in processes and security protocols Provide diary management support for senior executives Qualifications, Skills and Experience: Previous experience in an administrative or office support role Strong organisational and time management skills, with the ability to manage multiple tasks and competing priorities High level of proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and confidence using office systems and technology Excellent written and verbal communication skills, with a professional and confidential approach High attention to detail Ability to work autonomously as well as collaboratively within a team, demonstrating flexibility and initiative About DP World DP World is reshaping the future of global trade to improve lives everywhere. Operating across six continents with a team of over 125,000 employees, we combine global infrastructure and local expertise to deliver seamless supply chain solutions. From Ports and Terminals to Marine Services, Logistics and Technology, we leverage innovation to create better ways to trade, minimising disruptions from the factory floor to the customer’s door. In Asia Pacific, DP World employs over 15,000 people across 22 geographies. We operate 17 ports and terminals, complemented by a comprehensive suite of end-to-end supply chain solutions - to connect the region to the rest of the world. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. #LI-SK3

Responsibilities

The Office Administrator & Receptionist will manage reception and office operations while providing excellent customer service. Key tasks include greeting visitors, managing meeting room bookings, and supporting office administration to ensure smooth operations.