OFFICE ADMINISTRATOR

RPS are seeking an Office Administrator for our Water Consulting team based in Scotland. We are looking for someone to support this busy and vibrant team who will be responsible for ensuring all day-to-day tasks run smoothly.

SKILLS, KNOWLEDGE, AND EXPERIENCE:

• You will be an enthusiastic and outgoing individual who enjoys delivering an efficient and quality service through collaboration
• Previous office based administrative experience is required
• Experience with Invoicing (supplier invoicing and client invoicing)
• Clear and fluent communication skills, both written and oral
• Ability to provide line management, leadership, coaching and motivation to team members
• Ability to use their own initiative to problem solve
• Excellent IT skills and working knowledge of Microsoft Office applications
• Able to always operate in a confidential manner
• Possession of a full UK driving licence is essential
  

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• Lead, manage and undertake administration duties relating to:
• Safe day-to-day operation and management of the office including reception, visitor management and mailroom activities
• Purchasing and supplier invoicing
• Ordering and managing stationery and staff PPE requirements
• Arranging staff travel and accommodation bookings
• Ensuring compliance with RPS Integrated Management System processes and procedures including Fire Safety Management.
• Assist in fleet management
• Assist booking staff training.
• Management of monthly client invoicing process
• Project-related administration duties in support of project delivery teams.
• Working closely with HSEQ Team and project teams in Scotland to ensure business processes are adhered to and run efficiently