Office Administrator at Safe Children Coalition

, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Apr, 26

Salary

0.0

Posted On

09 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Communication, Relationship Building, Front Desk Management, Safety Procedures, Vendor Management, Event Coordination, Travel Coordination, Resource Management, Staff Support, Training, Document Management, Building Maintenance, Community Resources, Flexibility, Problem Solving

Industry

Individual and Family Services

Description

Description Join Our Team and Make a Difference! Are you passionate about building relationships, communicating effectively and fostering a positive attitude? If so, we have an exciting opportunity for you to join our Safe Children Coalition as part of our Office Administrator! Purpose of the Role: As an Office Administrator, you'll be responsible for ensuring the efficient and professional operation of the office by overseeing administrative functions, coordinating front desk and facility management activities, and serving as a central point of contact for staff, vendors, and visitors. This role supports organizational effectiveness by maintaining office systems, managing resources, and providing administrative assistance that enables staff and leadership to focus on program and service delivery. What You'll Do: · Oversee and ensure front desk reception coverage, including greeting visitors, routing messages, and providing general information to the public. · Report to management and perform administrative duties as needed. · Manage and oversee activities related to annual fire drills, pre-storm building preparations, post-storm building checks and clearances, required building inspections for security and fire compliance, and overall office safety procedures/protocols. · Manage and oversee activities related Purchase of Services Authorizations (POS), check requests/pick-ups, and receipt management in CentreSuite system. · Collaborate with the Building Manager and Property Management to address building maintenance needs. · Serve as the primary point of contact for assigned corporate purchases and vendor relations. · Issue, activate, and maintain office access fobs, employee ID badges and business cards for the Lakewood Ranch office. · Assist in planning and coordinating special projects and events in partnership with the Community Engagement Specialist. · Coordinate travel arrangements for staff attending conferences and training. · Coordinate SCC vehicle maintenance and ensure related documents remain up-to-date. · Maintain and update office resources, including the phone directory, signage, and office name labels. · Provide staff support and training in the use of office equipment and ensure equipment is properly maintained according to vendor guidelines. · Manage vendor relationships to support office functions (e.g., copier service, telephone repair, equipment maintenance). · Support staff in understanding office procedures, locating coalition forms, and assisting in maintaining organizational forms and documents. Why Join Us? Be Part of a Mission-Driven Team: Knowledge, planning, coordination and proper procedures/protocols. Make a Real Difference: Your work will help strengthen organizational effectiveness. Growth Opportunities: Expand your skills and advance your career in a supportive environment. A Comprehensive Benefits Package: 5 weeks of PTO accruals available during the first year of employment 12 paid holidays Employee Assistance Program (“EAP”) Professional Development Health Benefits with Shared Premium Contributions: Medical Dental Vision Life Short-term disability Long-term disability 401(k) retirement- 3% company match Requirements Education and Experience: High school diploma or equivalent required. AA degree a plus. Minimum of two years general office experience. List of Other Minimum Requirements: Possess a valid Florida Driver’s License in good standing and be insurable by the agency’s current insurance carrier. Must meet state criminal background check requirements. Ability to work a flexible schedule. Knowledge of community resources. Ready to Make a Difference? If you're ready to use your skills to make a meaningful change and are passionate about helping others, we want to hear from you! Apply today and become a part of our mission to serve!

Responsibilities

The Office Administrator is responsible for overseeing administrative functions and ensuring efficient office operations. This includes managing front desk activities, coordinating safety procedures, and serving as a point of contact for staff and vendors.