Office Administrator & Sales Support at hktservice

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Management, Call Handling, Office Security, Supply Management, Travel Coordination, Visa Applications, IT Administration, Sales Support, CRM Management, Workflow Management, Communication Skills, Organization, Time Management, MS Office Suite, HubSpot Support, Proactiveness

Industry

Software Development

Description

Role Overview The Office Administrator serves as the face of PCCW Global representing the company in a professional and welcoming manner. This role is responsible for greeting visitors, handling deliveries, and coordinating with staff. The candidate is also to provide Sales support to the Commercial team. The ideal candidate will be personable, punctual, highly organized, and capable of managing multiple tasks efficiently. Reliability and a proactive attitude are key to success in this role. Office Admin Role Responsibilities Serve as the first point of contact by maintaining a consistent front desk presence during core business hours, welcoming visitors and handling calls professionally. Answer all incoming calls on the company main line and direct them appropriately. ⁠Maintain office security by screening visitors, managing front office access, and keeping an accurate Daily Visitor Log. ⁠Manage office and storage supplies: receiving, storing, issuing, reordering, and overseeing stock levels. ⁠Assist and coordinate business travel arrangements for commercial team, including visa applications, flight bookings, and hotel reservations via Club Travel ⁠Handle IT administration for new joiners, including laptop and email setup, Insight and GAL access (NHC/RHC requests). Sales Support Role Responsibilities Provides admin support sales team Assists BDMs create and generate Sales Project (SP) Works with PSO to complete SP, RFQ and SR Owns the whole MA approval workflow Follow up with pre-sales and access team on price request Assists and escalate Insight issues Manages change requests for billing issues Manages termination and cancellation requests Maintains and ensures CRM records are accurate and current Provides general support for sales meetings and customer meetings Provides logistic support during marketing events / conferences Provides HubSpot support to sales team Assists and supports FAST TRACK process Requirements High Diploma or equivalent Certification in administration and/or equivalent experience 3 - 5 years of admin and sales support experience in multi-countries business setup Strong oral and written communication skills demonstrating courtesy, tact and effectiveness in dealing with others Proactive, helpful, can-do attitude Flexibility to adjust to a dynamic work environment Reliable, punctual, and professional at all times Neat, organized, and able to work independently and interdependently to prioritize, schedule and organize workload Ability to perform administrative duties as required through prior experience and demonstrated ability to apply good judgment Working knowledge of MS Office Suite Experience with CRM is major advantage

Responsibilities

The Office Administrator acts as the primary contact point, managing the front desk, greeting visitors, handling calls, maintaining security, and overseeing office supplies. This role also provides essential administrative support to the Commercial team, including coordinating travel and assisting with sales project documentation.