Office Administrator (Seasonal) at LeafGuard

East Brunswick Township, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

21.0

Posted On

07 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data entry, Payroll processing, Timecard verification, Customer service, Communication, Active listening, Teamwork, Process improvement, Conflict resolution, Attention to detail, Administrative support, Record keeping

Industry

Construction

Description

Overview Come join the company that is ranked as the #3 company on the Qualified Remodelers Top 500 List for 2024. Climb your career with Leafguard’s team and experience financial growth (you can make over 100k), personal development, and where over 60% of field roles are promotable. We are a military friendly, second chance employer who believes in helping and building talent communities. We have a contagious culture of enthusiasm which is based on positive mental attitude. Leafguard can’t wait to meet you. Responsibilities Lead Processing Process all sold jobs according to Customer Processing Checklist, including data entry, mailings, missing paperwork, etc. Process and verify installations according to Customer Processing Checklist, including data entry, finance submissions, mailings, missing paperwork, etc. Both Sales and Installs must be completed by 5pm the business day following the work-date unless items are missing from the branch. Verify daily deposits and apply payments into Centah Run daily finance funding reports and apply payments into Centah Promptly report all errors of paperwork to General Manager for correction via missing paperwork log Missing Paperwork log to be updated and cleared daily as sales and installs are processed Timecards/ Payroll Confirm receipt of daily installer timecards by 9am branch time Verify in/out times match what has been reported in Paycom Verify that reported services, installs, and percentages are correct Verify timecards are correctly filled out and signed by installer Enter installer time into Centah Perform weekly timecard check to confirm hours match in Paycom and Centah as a Pre-Payroll check Email weekly Pre-Approval questions to branches Correspondence Mail out contracts for customers without emails Mail out customer requested items such as invoices and contracts Send out AR letters upon Regional OA instruction Process Check Requests upon Regional OA instruction Process CC and Finance refunds upon Regional OA instruction Various admin duties as required by OA and/or OA manager including, but not limited to: Coverage of other locations as staffing requires, running reports, leading meetings as needed, assisting Regional OA in admin tasks related to support of the business Qualifications Delivers on commitments and expectations. Models “Do it Now” mentality. Keeps the customer as the focal point of activity. Gets the basics right; delivers the day-to- day performance that the customer requires. Is polite, friendly, and effective in customer engagements to drive satisfaction. Communicates clearly and respectfully with teammates and supervisors in both verbal and written communications. Able to discern and use the appropriate method of communication in each circumstance. Uses active listening in understanding message content and point of view. Contributes to the group’s efforts and steps forward to help as needed. Seeks input from others. Actively participates in building teamwork and supporting all team members. Drives to do one’s best, encourages others to do so. Makes group members feel as though their contributions are important. Invites input and shares ownership and visibility. Identifies new opportunities and areas for improvement. Makes suggestions and assists in creating action plans to improve processes. Acts on tasks and challenges. See’s conflict as opportunities to grow perspective, gain understanding, and collaborate to find a solution. Works out tough agreements and settles disputes equitably and respectfully. LeafGuard Holdings and its subsidiaries and affiliates, including Englert Inc. provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veterans status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #LGINDOA

Responsibilities

The Office Administrator is responsible for processing sales and installation paperwork, verifying daily deposits, and managing finance funding reports. Additionally, the role involves confirming installer timecards, processing payroll-related tasks, and providing general administrative support to the branch.