MINIMUM QUALIFICATIONS

• Excellent communication skills (written and oral)
• Japanese language proficiency min N2 (Upper Intermediate):
• Strong IT skills (generic)
• Clear, polite telephone manner
• Competent in the use of Office and Outlook
• Effective time management (planning and organising)
• Ability to work as a team member and autonomously
• Good interpersonal skills
• Problem solving and analytical skills

ROLE SUMMARY

Work closely with Secondees from our parent company Nikon, supporting them to settle in the UK during their secondment providing advice and guidance as needed. Responsible for the efficient management of reception, covering reception duties when required and supporting general facilities activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support Nikon Secondees through the full secondment to Optos process and on their return to Nikon. Liaise with external bodies as appropriate to support e.g. Japanese Consulate of General, Edinburgh.
• Work with Nikon to ensure that secondees are aware of and receive Nikon benefits, keeping up to date with Nikon policies affecting secondees such as the Assignee Rule Book
• Work with UK payroll and external advisors to ensure that secondees payroll is correct taking into account the complexities of an oversees payroll split between the UK and Japan.
• Cover reception in Head Office in the afternoons and as required, act as the first point of contact for visitors.
• Ensure office efficiency is maintained and oversee day to day reception & administration operations.
• Participate actively in the planning and execution of company events and initiatives
• Ad hoc admin duties e.g. processing invoices, raising PO’s and processing expenses for the HR Team in addition to coordinating travel arrangements