ABOUT US:

SOLscapes Landscaping is an award-winning landscaping company committed to sustainable practices and high-quality landscaping services throughout the Sea to Sky Corridor since 2016. We specialize in design, installation, and maintenance with a focus on environmentally responsible methods. Join our passionate team and be part of our mission to create beautiful landscapes for our clients.

POSITION OVERVIEW:

Our dedicated and organized Office Administrator manages day-to-day administrative needs at SOLscapes. This role requires a multi-talented individual who can handle HR tasks, operational support, and office duties, ensuring the smooth running of both our office and field teams.

QUALIFICATIONS:

• Proven experience as an Office Manager, Administrative Assistant, or in a similar role, ideally in the landscaping or construction industry.
• Familiarity with HR policies and procedures, including onboarding and basic employee management.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Must have proficiency in Google Workspace, QuickBooks Online, Microsoft Office, and familiarity with project management software and scheduling software such as Jobber, as well as inventory management systems.
• Ability to troubleshoot and take initiative in addressing operational issues.
• Knowledge of equipment maintenance practices is an asset.
• Excellent written and verbal communication skills for client and team interactions.
• Basic understanding of accounting principles and experience with invoicing and payroll is an asset.
• Customer service-oriented with a positive and professional attitude.
• Ability to work both independently and as part of a team.
• A positive attitude and a willingness to learn and adapt to new challenges.

FINANCIAL TASKS:

• Assist with billing and invoicing, managing leakage, processing payments, and managing expense tracking to support financial operations.
• Oversee accounts payable and receivable in collaboration with the accounting team, filing receipts appropriately.
• Handle financial reporting and organize payment schedules for GST, corporate tax, etc.