TRAINING & DEVELOPMENT:

1. Attend mandatory training days/courses, on or off site, as and when required and take responsibility for the record keeping of all training within the Nursing Home in a method agreed with the training Manager and the Nurse Home Manager
2. Maintain standards of professional knowledge and competence.

SKILLS, KNOWLEDGE & QUALIFICATIONS REQUIRED:

• Must be able to process payroll
• Be familiar with EPICARE system desirable or similar
• Ideally from a nursing home background or healthcare environment
• Can do attitude
• Good numerical and general administrative skills
• Good communication and organizational skills
• Must provide Garda Vetting clearance in line with H.I.Q.A. requirements
• Friendly, positive, confident, well-presented and customer-focused
• Knowledge / experience of Microsoft Office specifically MS Word, MS Excel and email
  Job Types: Full-time, Permanent

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• St. Michaels Nursing Home, Caherconlish , Co.Limerick

Education:

• Advanced/Higher Certificate (preferred)

Experience:

• Microsoft Office: 1 year (preferred)
• Administration: 1 year (preferred)

Job Type: Full-time
Pay: From €1.00 per year

Benefits:

• On-site parking

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person
Application deadline: 30/04/202

1. Answer incoming telephone calls, determine the purpose of the callers, forward call to appropriate personnel and departments.
2. Collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries.
3. Provide a PA service to the Director of Nursing.
4. Carry out various ad hoc duties. Administration:
5. Ensure accuracy and timely reporting of Payroll
6. Monthly Residents Invoicing to be processed
7. Monthly Suppliers invoicing to be reconciled
8. Maintain Staff attendance records and ensure accuracy of daily rota.
9. Maintain complete files for Residents and Staff Members in line with the Company’s policies and procedures and H.I.Q.A. standards and regulations. All new employees must have a full completed recruitment checklist on file.
10. Provide administrative / secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc., within given timescales. Minute Taking duties when required.
11. Operate office equipment such as fax, photocopier and computer as required.
12. Answer the telephone, respond to enquiries from Residents and Visitors at Reception, and re-direct enquiries in a friendly and efficient manner.
13. Maintain stationery supplies submitting purchase orders when required in line with purchasing policies. Assist with stock takes when required.
14. Order and maintain records of Staff Members’ uniforms, Key Fobs, Name Badges etc.
15. Facilitate the Purchasing Manager and Nurse Home Manager in providing required information to maximize price efficiencies and minimize costs.
16. Process receipts of monies against Residents’ accounts. Maintain records clearly recording all cash transactions and organizing lodgments in a safe and secure manner.
17. Prepare and submit relevant Resident financial information to the Head Office Accountant to ensure that invoices to Residents, the H.S.E. or persons so responsible are produced accurately and promptly.
18. Follow up settlement of same using manual records and specialized computer software. Liaise with and Head Office Accountant to resolve any outstanding issues.
19. Maintain an accurate record of all money held in site Safe on a daily basis and reconcile same on a weekly basis. Communication:
20. Participate in Staff and Resident meetings, as and when required and organize for the details of these meeting to be communicated to all relevant parties.
    20.Prepare monthly Aged Debtors Report and Follow up with outstanding debtors payments.