Office Administrator / Scheduler

About the Role

We are seeking a highly organised and proactive Office Administrator / Scheduler to join our team. This role is responsible for coordinating daily schedules, supporting office operations, and ensuring efficient communication between staff, clients, and management.

Key Responsibilities

• Schedule and coordinate appointments, jobs, and staff calendars.
• Answer phone calls, emails, and customer enquiries in a professional manner.
• Maintain accurate records, databases, and filing systems.
• Prepare and process documents, reports, and correspondence.
• Monitor and update scheduling software and job management systems.
• Liaise with clients, suppliers, and team members to ensure smooth operations.
• Assist with invoicing, data entry, and general administrative tasks.
• Support management with day-to-day office requirements.

Skills & Experience

• Previous experience in administration, scheduling, or customer service.
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and scheduling software.
• Ability to multitask and work in a fast-paced environment.
• High attention to detail and accuracy.
• Professional, reliable, and customer-focused attitude.
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