Office Administrator at Stream Realty

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

0.0

Posted On

11 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Customer Service, Accounting Tasks, Invoicing, Expense Tracking, Data Entry, Document Organization, Inventory Management, Technology Troubleshooting, Microsoft Office 365, Organizational Skills, Attention To Detail, Communication Skills, Interpersonal Skills, Problem-Solving, Filing

Industry

Real Estate

Description

Company Description Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in 20 core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of 1,700+ talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook. IMMEDIATE IMPACT. MEANINGFUL CAREER. At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our clients’ needs while instilling in you unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job; you will build a meaningful and impactful career. Job Description The Office Administrator serves as the central hub of the office, responsible for orchestrating the smooth operation of the office environment by managing the overall office operations. The first point of contact for visitors, clients, and team members, providing exceptional customer service and ensuring all receive a first-class experience at Stream Realty Partners. This role will encompass a diverse array of tasks, from managing administrative duties to fostering a positive and efficient workplace culture. This is the go-to person for both internal team members and external stakeholders, ensuring that all aspects of the office run seamlessly. A warm demeanor, excellent organizational skills, and attention to detail will be instrumental in creating a welcoming and professional atmosphere. PRIMARY RESPONSIBILITIES Process basic accounting tasks such as invoicing and expense tracking. Assist with electronic filing, data entry, and document organization for corporate invoices and payments. Ensure chain of custody documentation is maintained for all checks received. Manage follow-up on accounts receivable. Oversee the maintenance, cleanliness, and organization of the office space, including conference room appearance and readiness for meetings. This includes restocking refreshments as needed and light catering requests. Liaise with building management and/or vendors for inside suite repairs and services. Oversee compliance requirements including maintenance of employee files, transaction logs, policy manuals, and licensing. Manage office and breakroom supply inventory. Proactively place orders to maintain appropriate stock levels. Maintain replenishment schedule. Liaise with Corporate Finance on reviewing weekly financial statements, identify issues and work with headquarters and local management on issue resolution. Responsible for the upkeep of office equipment, including copiers, postage machines, and printers, ensuring functionality and addressing any maintenance needs promptly. Proficiency in technology troubleshooting and familiarity with office equipment. Assist with tasks related to candidate interviews and new employee onboarding. Collaborate with various departments to ensure pre-employment tasks are completed on time. Greet and welcome visitors in a professional and friendly manner. Coordinate with staff regarding visitor arrivals and appointments. Validate parking, as needed. Answer and direct phone calls promptly and courteously. Maintain employee and property contact directories, providing up to date information to answering service vendor. Handle incoming and outgoing mail, packages, and deliveries. Responsible for managing the FedEx account, creating shipment labels, and invoice processing. Also, coordinates courier packages for team members, upon request. Qualifications Proven experience as an office administrator or similar role. Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively. Excellent communication and interpersonal skills, with a friendly and approachable demeanor. Proficiency in Microsoft Office 365 and other basic computer skills. Keen attention to detail and problem-solving skills. Knowledge of office equipment and procedures. Previous experience in customer service is a plus. Additional Information #LI-OnSite #LI-GD1 Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons. To apply for a position, please visit our website at www.streamrealty.com

Responsibilities

The Office Administrator acts as the central hub, managing overall office operations, serving as the first point of contact for all stakeholders, and ensuring a professional, welcoming atmosphere. Key duties include processing basic accounting tasks, overseeing office maintenance and supplies, managing compliance documentation, and handling mail and visitor coordination.