Office Administrator at The Asia Group

New Delhi, delhi, India -

Full Time

Start Date

Immediate

Expiry Date

08 Jul, 26

Salary

0.0

Posted On

09 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facility management, Office administration, Budget management, Vendor management, Contract management, Front desk operations, Communication skills, Multitasking, MS Office, Organizational skills, Attention to detail, Hospitality, Security compliance, Generative AI, Leadership

Industry

Business Consulting and Services

Description

The Asia Group (TAG), LLC is now accepting applications for an Office Administrator, with an expected start date in April 2026. This role will be based in our New Delhi office. TAG is a leading strategic and capital advisory firm that positions clients – ranging from Fortune 100 multinationals to innovative startups – for success in established and emerging markets across the Indo-Pacific region. Our diverse team possesses decades of government, private sector, and military experience with a work ethos that emphasizes teamwork, collegiality, creativity, entrepreneurialism, and mentorship. Job Description We are looking for a professional Office Assistant to manage front desk operations and support general office administration. This role is the first point of contact for employees, visitors and plays a key role in maintaining a welcoming, organised, and efficient office environment. The ideal candidate will be well-groomed, confident, articulate in English, and experienced in handling front desk and administrative responsibilities in a corporate setting. * 4–7 years of experience in facility management and office administration, preferably in a corporate setting. * Strong verbal and written communication skills in English. * Professional appearance and confident interpersonal skills. * Ability to manage budgets, vendors, contracts, and operational logistics efficiently * Ability to multitask and manage priorities effectively. * Proficiency in basic MS Office tools (Word, Excel, Outlook). * Strong organizational skills and attention to detail. * A background in the hospitality industry is highly preferred. * The candidate should be flexible with working hours when needed, especially for official events, client visits or similar occasions. Facility Management: * Maintain the facility and oversee daily administrative operations, ensuring a safe, functional, and efficient workplace. * Supervise cleaning, landscaping, parking, and other support teams, ensuring adherence to best practices for facility upkeep. * Provide guidance and manage ground staff including Office Assistants, Pantry Boys, Housekeeping Staff, MST, and security guards, in coordination with vendors. * Create and maintain budgets for maintenance, repairs, supplies, contracts, and other facility-related expenses, ensuring adherence to approved limits. * Manage facility requirements for hosting client visits, staff events, and other office activities. * Ensure coherent availability and utilization of resources, including cleaning supplies, cafeteria consumables, and waste management. * Hire external professionals for building, equipment, or machinery repairs and maintain a cost-efficient vendor base for procurement of inventory and services. * Oversee communication, security frameworks, and safety compliance within the facility, ensuring adherence to local regulations and industry standards. * Perform regular inspections of the building, equipment, and systems to identify and resolve issues proactively. * Manage contracts for construction, maintenance projects, and annual service agreements negotiate and renew contracts, including insurance for maintenance services. * Maintain detailed records for the facility, including maintenance bills, AMC contracts, and payment information. * Support company initiatives and events by sourcing and coordinating viable facility-related options. Front Office & Administrative Management: * Serve as the first point of contact for employees, visitors, clients, and vendors, ensuring a professional and welcoming environment. * Greet guests, manage visitor access, and maintain office security procedures. * Handle incoming calls, emails, courier management, and scheduling of meetings and conference rooms. * Support leadership and internal teams by providing administrative assistance as required. We value professionals who are proactive in exploring new ways to work smarter. Ideal candidates will be comfortable using artificial intelligence tools — or excited to learn how — to increase efficiency, enhance analysis or deliverables, and generate innovative solutions. Familiarity with generative AI platforms or a growth mindset toward emerging technologies is a plus. Remuneration will depend upon the candidate’s experience levels and in accordance with the overall TAG-India salary structure. TAG provides competitive health benefits and paid time off, with training opportunities available for its employees. TAG-India is an equal opportunity employer. We strongly encourage applications from qualified women and individuals from diverse backgrounds. This job description provides an overview of the responsibilities and expectations associated with the role. The scope of this role may evolve, and therefore, the job description may be modified as needed by the organisation. All interested candidates must apply via the application portal on our website. Due to the volume of applications received, responses from our recruiting team may be delayed. No phone calls or emails, please.

Responsibilities

The Office Administrator will manage front desk operations, visitor access, and general office administration to ensure a welcoming and efficient environment. Additionally, the role involves overseeing facility maintenance, managing vendors, and supporting internal teams with administrative tasks.