ABOUT THE ROLE:

The Office Administrator is the first point of contact for external clients and internal employees in our GTA office. You are a highly motivated team player who thinks outside of the box and has the drive to improve processes. You value prioritization and while your colleagues are focusing on individual tasks, your focus is on the larger goals. You are a proactive individual and know how to get tasks across the finish line with minimal guidance and oversight. Your clear communication skills and allow you to delegate tasks and maintain external and internal relationships. You value the opportunity to be treated as a professional and are seeking a position to work directly with senior management to advance your career.

Duties:

• Organizing the office including the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors
• Creating and documenting office processes
• Performing general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars; sorting of credit card receipts; coordinating CCDC binder printing; proof-reading documents
• Tracking and reporting various company KPI’s
• Scheduling and planning meetings and appointments, staff performance reviews; recording minutes of company meetings; participating in company committees as required
• Completing client compliance forms & contracts
• Assisting with tracking & managing staff security clearances, licenses, registrations, training and other certifications as required
• Coordinating and assisting with events such as Lunch and Learn sessions, team building events
• Monitoring inventory of all office and kitchen supplies ensure all supplies are well stocked by facilitating the purchase of office supplies and equipment
• Assisting with orientation and onboarding of new staff
• Maintaining cleanliness and organization of office common areas including kitchen
• Acting as liaison to external IT company
• Providing ad-hoc support to other staff members as neede