Office Administrator at Veeam Software

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

0.0

Posted On

25 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Vendor Management, Contract Negotiation, HR Coordination, Budget Management, Event Planning, Communication Skills, Problem Solving, Organizational Skills, Microsoft Office, German Language, English Language

Industry

Software Development

Description

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us. Currently, we are looking for an Office Administrator to support our Berlin office. Your tasks will include: Manage relationships with vendors, service providers, and landlords, ensuring all invoices are processed and paid on time Oversee contract and pricing negotiations with office vendors, service providers, and lease agreements Provide general support to employees relocating to the Berlin office Assist the HR department in coordinating with candidates, following the provided instructions Maintain office efficiency by planning and executing equipment procurement, workspace layouts, and office systems Develop and implement office policies by establishing procedures and standards to guide daily operations Conduct reviews and analyses of special projects, keeping management informed of progress and findings Prepare the annual budget, manage expenditures, analyse variances, and implement necessary adjustments to ensure office financial goals are met. Actively participate in planning and executing company events Address employee inquiries and complaints in a timely and professional manner Coordinate with the IT department regarding all office equipment needs and issues Manage mailing, shipping, supplies, equipment, billing, and general errands Organise safety training sessions for employees Monitor and manage the office access control system What we expect from you: Bachelor's Degree, ideally in HR or an economic field Min. 1 year of experience in administration Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) Fluency in German and good command of oral and written English (B2) are a must Excellent interpersonal and verbal/written communication skills Ability to operate under solid pressure and meet tight deadlines Proactive, independent and systematic approach Good organisational skills required, ability to solve problems and keep an eye on details and accuracy We offer: Statutory Benefits – including Pension Scheme, Healthcare, Occupational Accident Insurance, Unemployment Cover Supplementary Company Pension Plan with Allianz Supplementary Group Accident Insurance with Allianz Annual Leave Entitlement – 30 days Veeam Care Days – an additional 24 hours for your volunteering activities Professional training and education, including courses and workshops, internal meetups, and unlimited access to our online learning platforms (Percipio, Athena, O’Reilly) and mentoring through our MentorLab program Please note: If the applicant is permanently present outside of Germany, Veeam reserves the right to refuse to consider the application for a job. A remote job is only possible if the employee is located in Germany. #LI-VE2 Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential. Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice. The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes. By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice. By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

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Responsibilities

The Office Administrator will manage relationships with vendors and service providers, oversee contract negotiations, and provide support to employees relocating to the Berlin office. Additional responsibilities include maintaining office efficiency, preparing the annual budget, and addressing employee inquiries.