OFFICE ADMINISTRATOR – HOUSING DEVELOPER

Location: Northampton
Hours: Full-Time | Monday to Friday, 9am–5pm
Our client, a reputable and fast-growing housing developer based in Northampton, is seeking an experienced Office Administrator to support their head office operations.
This is an exciting opportunity to play a key role in ensuring the smooth running of day-to-day business activities — from supplier communications to construction support and resident queries.

WHO WE’RE LOOKING FOR:

We’re looking for someone who’s organised, reliable, and confident handling a wide range of administrative tasks. Ideally, you’ll have experience in property, construction, or a similar fast-paced environment — but more importantly, you’ll be a strong communicator who’s comfortable juggling priorities and keeping things running smoothly behind the scenes.
If you’re the kind of person who takes pride in staying one step ahead and keeping the team organised, this could be a great fit for you.

Your day-to-day duties will include (but not be limited to):

• Managing incoming calls and emails from suppliers, contractors, architects, and engineers, ensuring prompt responses or referrals to the appropriate team members
• Providing general administrative support to ensure smooth and efficient office operations
• Maintaining accurate and confidential property records and databases
• Scheduling and coordinating meetings for directors and senior team members
• Organising and maintaining both digital and physical filing systems, including printing of technical drawings and documentation
• Supporting marketing efforts through the creation and publishing of property and site listings
• Handling tenant/resident enquiries, overseeing maintenance requests, inspections, and certification renewals
• Ensuring compliance with health & safety standards in the office, and assisting with site-related requirements when needed
• Liaising with contractors and service providers to coordinate maintenance, site access, and repair work
• Managing office and construction supply orders, equipment upkeep, and general workspace organisation
• Delivering excellent customer service to residents, suppliers, and contractors alike
• Assisting in the preparation and tracking of purchase orders for construction materials and services
• Keeping accurate purchasing records and supplier documentation
• Liaising with suppliers to confirm pricing, lead times, and order details