Office Administrator at Watercress Financial Group LLC

West Des Moines, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

23.5

Posted On

16 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Written Communication, Verbal Communication, Organizational Skills, Multitasking, Interpersonal Skills, Attention To Detail, Problem Solving, Time Management, Microsoft Outlook, Microsoft Word, Microsoft Excel, Vendor Management, Office Administration, Front Desk Management

Industry

Financial Services

Description

Description The Office Administrator is responsible for supporting the daily operations of the West Des Moines office by maintaining an appropriate work environment, managing third party vendors that provide service for the office, managing office supplies, incoming/outgoing packages and mail and answering phone calls. RESPONSIBILITIES Works closely with third party vendors who provide support to the office Answering incoming phone calls, emails, and mail from customers, business partners, and regulators and directing them to relevant staff Work with maintenance companies to keep the office clean and safe and ensure all aspects remain in good working order Receive, open and sort mail to the appropriate party Track and replace office supplies as necessary Maintain a professional front desk appearance Greet anyone coming into the office and direct visitors to the appropriate person Monitor office security by maintaining a visitor log for guests to sign in and out Help other employees complete projects as necessary Be familiar with department managers to help coordinate customer issues Escalate any issues within the office to upper management QUALIFICATIONS High School diploma or equivalent Associate or Bachelor’s degree in related or comparable field preferred. An equivalent combination of education and experience may be considered A minimum of 2-3 years office experience in an office setting preferred KNOWLEDGE AND SKILLS Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and communicate with external parties Strong and proven organizational skills and the ability to multitask to complete a wide variety of tasks Flexibility to adjust to new tasks should company or office needs change Strong interpersonal skills to interact positively and professional with all levels of employees Immense attention to detail to ensure tasks are completed thoroughly, accurately, and timely Able to design and execute new accounting processes and internal controls Problem solving, organizational, time management and communications skills Understand Microsoft Office products (Outlook, Word, Excel) DETAILS The schedule will be Monday - Friday with a flexible start time between 730AM - 830AM $23 - $23.50/hour based on experience Full benefits, PTO, paid holidays and volunteer time off are available

Responsibilities

The Office Administrator supports daily operations by managing third-party vendors, office supplies, and mail. They also serve as the first point of contact for visitors and handle incoming communications via phone and email.