At Willow Lake Métis Nation, you have the opportunity to work alongside a passionate and dedicated team in creating a sustainable future for the Nation and its citizens.
Reporting to the Office Manager, the Office Administrator will be responsible for the Willow Lake Métis Nation’s daily office operations, reception, accounts payable and receivable, as well as any additional deliverables agreed to with their manager. The Office Administrator is a self-starter, enjoys working in teams, has excellent communication skills, and gets satisfaction out of ensuring the team, organization and community members are set up for success.
This role will offer on-the-job training opportunities to help you build on your existing skills and gain new experience in an office environment. We are simply looking for candidates who are driven, hardworking, and eager to learn quickly while contributing to an already great team atmosphere.

Core Responsibilities

• Provide reception support which includes welcoming guests and greeting people who visit the office. Coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
• Provide general administrative support including, but not limited to office supplies, meal purchases, email support, mail, file management, team scheduling and data entry.
• Monitor, maintain, review and approve office supplies inventory.
• Utilize QuickBooks to complete Accounts Payables and Accounts Receivable functions.
• Support the financial management process by collecting receipts, filing, mailing, couriering, bank deposits, and following the internal financial process.
• Complete Journal entries into QuickBooks as directed by the financial controller.
• Complete data entry as required by the WLMN Team.
• Assist with and gain exposure to payroll processing.
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Participate actively in the planning and execution of company events.
• Support WLMN team with grant applications, drafting communication for grants and preparing any necessary documentation.
• Provide communications assistance to WLMN team including liaising with suppliers and external communications company.
• Assist with the preparation and creation of high-level presentations, content, layout and release of electronic communications to stakeholders such as brochures, mass mailings, e-newsletters, event listings, media/public announcements, social media posts and other communication elements.
• Effectively manage files and input data in keeping with WLMN’s standards.
• Maintain a safe and secure working environment.
• Assist with miscellaneous special projects or other duties as needed.
• Support Willow Lake Métis Farm on and off location.

QUALIFICATION:

• Certificate or two-year Diploma from an accredited institution in accounting, office administration, or human resources is an asset but not a requirement.
• 2 + years of office management, administrative or assistant experience.
• Valid Class 5 Driver’s license is required and access to reliable transportation.

SKILLS AND ABILITIES:

• Great verbal and written communication skills
• Ability to actively and consistently represent WLMN’s values and goals
• Excellent MS office knowledge
• Knowledge of accounting, data, and administrative management practices and procedures
• Strong computer skills and knowledge of office software packages
• Experience with QuickBooks is an asset
• Strong computer skills and proficiency with SharePoint and outlook
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Professional discretion
  Location: Anzac, Alberta
  Hours of Work: 36 hours/per week (Every second Friday off)
  Pay: $23-$27/hour
  Start Date: September 2025
  Apply: If you would like to apply, please apply via this posting or submit your resume to r.davey@wlmn.ca by 4:00 pm (MT) on August 11, 2025
  Willow Lake Métis Association is an equal opportunity employer. We are excited to meet with and hire the top talent out there. We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
  About Willow Lake Métis Nation
  The Willow Lake Métis Nation is elected by its citizens to promote the Nation’s priorities for protecting the environment and strengthening the Indigenous community. Throughout the Nation’s existence we have been dedicated and committed to working together for the betterment of the Métis community, maintaining our Indigenous culture and identity while also adapting to the inevitable change and impact that has surrounded us.
  Willow Lake Métis people have lived on and derived their livelihood from the lands between Lac La Biche and Fort McMurray since the 1800s. WLM people continue to use the lands in this area to exercise their Indigenous rights, sustain their culture and identity as Métis people, support their community, and pass their knowledge and way of life on to their descendants.
  Our Core Values
  Community, Integrity, Identity, Culture, Sustainability
  Our Vision
  To effectively represent the rights-bearing community of the Willow Lake Métis; ensuring trust, cultural retention, economic stability, a sustainable environment, and a better life for all
  Our Mission
  By operating through a structured governance of transparency and accountability we aim to improve our community’s way of life and sovereignty through responsible leadershi

• Provide reception support which includes welcoming guests and greeting people who visit the office. Coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
• Provide general administrative support including, but not limited to office supplies, meal purchases, email support, mail, file management, team scheduling and data entry.
• Monitor, maintain, review and approve office supplies inventory.
• Utilize QuickBooks to complete Accounts Payables and Accounts Receivable functions.
• Support the financial management process by collecting receipts, filing, mailing, couriering, bank deposits, and following the internal financial process.
• Complete Journal entries into QuickBooks as directed by the financial controller.
• Complete data entry as required by the WLMN Team.
• Assist with and gain exposure to payroll processing.
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Participate actively in the planning and execution of company events.
• Support WLMN team with grant applications, drafting communication for grants and preparing any necessary documentation.
• Provide communications assistance to WLMN team including liaising with suppliers and external communications company.
• Assist with the preparation and creation of high-level presentations, content, layout and release of electronic communications to stakeholders such as brochures, mass mailings, e-newsletters, event listings, media/public announcements, social media posts and other communication elements.
• Effectively manage files and input data in keeping with WLMN’s standards.
• Maintain a safe and secure working environment.
• Assist with miscellaneous special projects or other duties as needed.
• Support Willow Lake Métis Farm on and off location