Office Administrator at Woolpert

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

30 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office administration, Communication, Organization, Microsoft Office, Word, Excel, Outlook, Invoice processing, Expense tracking, Document management, Calendar management, Travel arrangements, Proactive, Attention to detail

Industry

Civil Engineering

Description

We seek to move the world forward through innovative thinking. Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth. Office Administrator- Sydney About Us – Greenbox Architecture Founded in 2009, Greenbox Architecture is a leading Australian design practice in architecture and interior design. We specialise in mission-critical architecture for data centres, health, and life sciences, alongside a robust interiors team focusing on commercial and workplace design. Our portfolio ranges from $400k to over $3 billion, serving startups to global industry leaders. We have a valuable mix of skills within our team including architects, strategists, interior designers, project coordinators and BIM (Revit) technicians. Driven by our love of experiencing and learning new things, Greenbox invests generously in nourishing the passion and development of our team. Our diverse team of over 70 members speaks over 30 languages, bringing a wealth of experience and creativity. In 2025, we set up our Melbourne office to respond to an increased demand in VIC. We want others to enjoy working with us – we always have fun. Our certification by ‘Great Place To Work’, a global authority on workplace culture, is evidence of this. In October 2024, Greenbox joined the Woolpert team. With over 2,500 employees and more than 60 offices across the U.S., Canada, Europe, South Africa, and Asia-Pacific, Woolpert has an active presence across the world and are able to deliver more exciting and innovative designs in a diverse market. www.greenboxarchitecture.com Office Administrator Join Our Creative Team as an Office Administrator! Are you highly organised, proactive, and eager to play a key role in a vibrant architectural studio? We’re looking for an Office Administrator to be the heartbeat of our Sydney office, keeping the practice running seamlessly and supporting a passionate, creative team. This is a part-time opportunity (4 days per week), ideal for someone seeking balance while still wanting to be deeply involved in a dynamic, design-led environment. What You’ll Be Doing This is a hands-on, varied role where no two days are the same. You’ll manage the day-to-day rhythm of the office, from handling calls and emails with professionalism to coordinating calendars, meetings, and travel arrangements. You’ll keep meeting rooms presentation- ready, maintain well-organised project files, and ensure the office and kitchen are stocked and running efficiently for both everyday work and important client meetings. You’ll also support administrative and financial processes, including ordering supplies, processing invoices, tracking expenses, and assisting with document management. Working closely with the Practice Manager, you’ll provide essential support to architects and project managers, helping ensure the studio operates smoothly and efficiently. The Ideal Candidate You’re someone who thrives on organisation, takes initiative, and enjoys being the go-to support person in a busy office. You bring strong communication skills, excellent attention to detail, and confidence using Microsoft Office (Word, Excel, Outlook). Experience in an architectural or design studio is highly regarded but not essential. What matters most is your reliability, adaptability, and positive attitude. This role is perfectly suited to someone who can work four days a week and is looking for a long-term, meaningful position within a creative practice. Why You’ll Love Working With Us You’ll be part of a collaborative, welcoming, and creative team where your contribution genuinely matters. We offer a supportive studio culture, exposure to exciting architectural projects, and a competitive salary and benefits, pro-rated for part-time hours. If you’re ready to be the backbone of a thriving design studio while enjoying a balanced work week, we’d love to hear from you. Apply now and help keep our studio thriving. #Greenbox Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/ Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com. If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com. To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.

Responsibilities

The Office Administrator will manage daily office operations, including handling communications, coordinating meetings, and maintaining office supplies. They will also provide administrative and financial support to architects and project managers to ensure the studio runs efficiently.