Office and Engagement Specialist - Dubai

at  webookcom

Do you want to love what you do at work? Do you want to make a difference, an impact, transform people’s lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
If yes, then this is the job you’re looking for. webook.com is Saudi’s #1 event ticketing and experience booking platform, a dynamic and rapidly growing tech company. As we expand internationally and establish our new office in Dubai this is an opportunity to be part of our journey and contribute to a thriving and collaborative workplace.

REQUIREMENTS

• Bachelor’s degree in event management, hospitality business administration, management, or a related field preferred.
• 2+ years of experience in administrative or operations roles, with a focus on events, entertainment, or party planning
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Google Workspace and Microsoft Office Suite and familiarity with project management tools.
• Excellent communication skills in English

• Event Coordination and Logistics:
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• Support the planning and execution of events

• Collaborate with internal teams to ensure events align with company objectives and brand standards
• Maintain an organized calendar of events and deadlines
• Organize team meetings, events, and small gatherings
• Develop creative ideas for internal events and activities
• Office Setup and Logistics:
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• Coordinate the setup of the new office, including furnishing, internet, and supplies.

• Act as the main point of contact with vendors, contractors, and service providers.
• Ensure compliance with local regulations for office operations.
• Administrative Support:
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• Handle scheduling, travel arrangements, and correspondence for C-suite executives

• Handle correspondence, prepare documents, and manage filing systems.
• Assist with onboarding of new hires, including equipment and access setup.
• Operations Coordination:
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• Track and manage office budgets, expenses, and invoices.

• Monitor office supplies inventory and reorder as needed.
• Develop and implement processes to improve operational efficiency.
• Team Support and Engagement
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• Organize team meetings, events, and small gatherings.

• Develop creative ideas for internal events and activities
• Support employees with day-to-day inquiries and administrative needs.
• Ad Hoc Tasks:
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• Assist in special projects as assigned by management.

• Handle any urgent operational issues as they arise.