Office and Executive Operations Manager at CENTEGIX

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administration, Office Management, Hospitality Operations, Event Planning, Calendar Management, Budget Management, Facility Management, Google Workspace, Slack, Expense Management, Vendor Management, Stakeholder Communication, Travel Coordination, Security Badge Management, C-Suite Support, Board Relations

Industry

Public Safety

Description

Description The Office & Executive Operations Manager is the operational heartbeat of our Atlanta headquarters and a trusted partner to our Executive Leadership Team. This highly visible role blends executive support, workplace operations, and employee experience to ensure our headquarters runs seamlessly and reflects the professionalism, culture, and high standards that define CENTEGIX. From coordinating critical leadership initiatives and Board engagements to creating an exceptional environment for employees and visitors, you will play a key role in enabling organizational success and supporting the continued growth of our mission-driven company. Position Responsibilities Executive Administration Lead the end-to-end strategy and execution for 3–4 annual Board of Directors meetings and dinners, as well as the annual Senior Leadership Team (SLT) Retreat. This includes total oversight of venue sourcing, high-end catering, complex travel logistics, and the preparation of all meeting materials. Provide dedicated administrative support to two C-Level Executives, including proactive calendar management, expense management and the coordination of complex travel arrangements (flights, lodging, and ground transportation) as needed. Serve as the primary point of communication for our investors' administrative teams, ensuring seamless coordination and professional alignment between organizations. Act as a responsive and professional touchpoint for all Board and Advisory Board inquiries, resolving requests with a high degree of urgency and discretion. Office Operations & Facility Management Proactively manage the budget for office supplies and snacks; ensure a consistent white-glove experience for employees and guests. Greet guests, manage the visitor experience, and maintain a tour-ready office at all times. This includes daily walkthroughs to ensure common areas, kitchens, and conference rooms are pristine, organized, and fully functional. Act as the primary liaison for the cleaning crew. Define cleaning standards, create checklists, schedule deep-cleanings, and conduct regular inspections to ensure performance meets company expectations. Manage the building portal for all property management requests. Program and audit guest and employee access badges to ensure office security. Manage all incoming/outgoing mail and packages. Act as the digital gatekeeper by scanning and routing sensitive documents to the appropriate departments. Proactively manage the budget for office supplies and snacks; ensure a consistent white-glove experience for employees and guests. Partner with HR for different personnel support such as assisting with catering, purchasing employee gifts, badge distribution, onboarding experience and more. Purchase company swag and merchandise as requested. Coordinate hotel room blocks for visiting teams and manage the company’s internal reservation system for conference spaces. Requirements 5+ years of experience in Office Management, Executive Support, or Hospitality Operations. Proven ability to communicate effectively and confidently with C-suite executives, investors, and Board members. Experience planning multi-day offsites or high-end corporate events from start to finish. Basic understanding of invoicing, expense reports, and accounts payable workflows. Advanced skills in Google Workspace, Slack and other basic systems as required. Nice to have - current Notary Public (or willingness to obtain it) Why This Role Matters This is not a traditional Office Manager role. As the Office & Executive Operations Manager, you will serve as a trusted partner to senior leadership, a key steward of our company culture, and the driving force behind the daily operations of our Atlanta headquarters. You will help create the environment, experiences, and operational excellence that support our employees, impress our Board and investors, and enable our leaders to operate at their best. The impact of this role will be felt across every level of the organization, from welcoming a candidate on their first day to coordinating critical Board meetings and leadership events that help shape the future of CENTEGIX. If you thrive in a highly visible role where no two days are the same and where your contributions directly influence company culture and organizational success, this is an opportunity to make a meaningful difference. What’s in it for you? Hybrid work environment. You will be in the office ~3 Days with flexibility. Participation in company wide discretionary bonus Fifteen days of PTO plus twelve company holidays Three days of paid Sick Leave and one floating holiday Monthly device(s) reimbursement Up to $2500/year reimbursement for eligible education expenses We offer a range of Healthcare plans to meet your needs (medical, dental, vision) 401(k) Plan with 4% employer contribution to help you plan for the future Employee Referral Bonus Charitable Program Match Recruitment Process & Fraud Prevention CENTEGIX job opportunities may be advertised on our careers page as well as trusted job boards such as Indeed and LinkedIn. All applications are processed through our official applicant tracking system. If you are contacted regarding an opportunity with CENTEGIX, verify that communications come from an email address ending in @centegix.com. CENTEGIX recruiters may also connect with candidates through LinkedIn. We encourage candidates to review recruiter profiles and confirm they are listed as current CENTEGIX employees. As part of our hiring process: Applications will be reviewed and managed through our official recruiting process Interviews will be conducted by CENTEGIX employees CENTEGIX will never ask candidates for payment, gift cards, cryptocurrency, banking information, or financial account details during the recruiting process Official offer letters will only be extended following a completed interview process Equal Employment Opportunity CENTEGIX is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CENTEGIX are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other status protected by the laws or regulations in the locations where we operate

Responsibilities

Manage the daily operations of the Atlanta headquarters, including facility maintenance, visitor experience, and office budgeting. Provide high-level administrative support to C-level executives and coordinate complex Board of Directors meetings and leadership retreats.