WHO YOU ARE

Requirements:

• Minimum of three years’ experience in an administrative role.
• Exceptional organisational skills, with the ability to prioritise and manage multiple tasks efficiently.
• Proactive and self-motivated, capable of identifying and addressing issues independently.
• Strong attention to detail, ensuring accuracy in financial and administrative tasks.
• Strong interpersonal skills with the ability to build and maintain positive relationships with team members.
• Good verbal and written communication skills, effective in liaising with internal stakeholders.
• Ability to thrive in a fast-paced environment and manage changing priorities effectively.
• Proficiency in using financial software (e.g., Xero) and office management tools (e.g., Microsoft Office Suite, Dynamics).

Desired, but not essential:

• Experience in a finance administrative capacity.
• Experience in coordinating team events, workshops, and offsites.

ABOUT US

ClimatePartner supports companies in climate action: With our solution combining software and consulting, we support our clients in making a contribution to climate action and anchoring it in their strategy. Companies calculate carbon footprints for them or their products, set reduction targets, implement reductions, finance climate projects and are supported by ClimatePartner through to the communication of their climate action commitment. These five steps can be transparently tracked with the label ClimatePartner certified and the corresponding climate-ID page. Where these requirements cannot yet be met, we provide the opportunity to contribute to financing climate projects. This commitment can be demonstrated via the Financial climate contribution label as well as ClimatePartner’s established ID tracking.
As we want to take climate action to a new level, we develop high-quality, certified climate projects with our ClimatePartner Impact business division. In addition to the positive effects on the climate, these and the other projects from the ClimatePartner portfolio provide additional benefits for the local communities, guided by the UN’s Sustainable Development Goals.
ClimatePartner was founded in Munich in 2006. Our more than 500 employees in Barcelona, Berlin, Boston, Essen, Frankfurt, London, Milan, Munich (HQ), Paris, Stockholm, The Hague, Vienna, and Zurich support more than 6,000 companies from over 60 countries

This is an exciting opportunity for a seasoned and highly organised finance and office administrator with a proactive mindset to join our team and enhance operational efficiency for our organization.
We’re a climate impact consultancy that has grown, since our inception in 2020, ClimatePartner UK has doubled to a team of 30. We are a passionate, social and impact-focused team that work with clients to help make net zero a reality through measurement, reductions, and climate project contributions.
This role will provide the opportunity to support and streamline financial processes, ensuring accuracy and compliance, while also managing office operations to foster a productive work environment. This role will help to make us a success by contributing to our mission of making net zero a reality for our clients.

Finance responsibilities

• Oversee credit control tasks and processes to ensure timely payment of invoices.
• Manage accounts payable tasks to ensure timely approval and payment of vendor invoices and staff expenses.
• Collaborate with the global finance team and external tax advisors on quarterly tax filings and financial statements.
• Coordinate with auditors during internal and external audits, providing necessary documentation.
• Track the social budget and assist employees with expense submissions for accurate processing.

Office responsibilities

• Liaise with the office provider for facility management, including health and safety regulations.
• Support onboarding by setting up laptops and IT equipment for new joiners.
• Assist with visa and recruitment processes, including coordinating interviews and follow-ups
• Ensure employees have the necessary equipment and office environment to operate efficiently.
• Manage attendance and desk/meeting room booking systems.
• Foster a positive and collaborative office culture by coordinating team events, workshops, and offsites, including venue booking, catering, and logistics.
• Mark key cultural dates and events to drive team engagement through speaker coordination and internal event management.
• Implement and promote eco-friendly practices within the office and support the preparation of our carbon footprint report.
• Manage the visitor registration process to ensure a welcoming experience for guests.
• Maintain inventory and compliance across IT, data protection policies, and employee guidelines.
• Assist with basic IT troubleshooting and liaise with global IT support for complex issues.
• Handle broader office administration, including post, office stationery, fresh fruit, and technology.