Office and Finance Administrator at University of Waikato

Hamilton City, Waikato, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

87024.0

Posted On

16 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Financial Reconciliation, Invoicing, Payment Tracking, Database Management, Client Services, Reception, Report Writing, Data Entry, Word Processing, Scheduling, Communication Skills, Problem Solving, Time Management, Customer Service, Compliance

Industry

Higher Education

Description

Administrative and finance support role at The Psychology Centre, managing client services, financial processes, and office operations. * Competitive salary with excellent employee benefits. * Generous leave entitlements + superannuation. * Opportunities for professional development. Ngā kōrero mō te tūranga – About the role Rewarding role offers vital administrative and financial tasks to The Psychology Centre (TPC). As the first point of contact, you’ll handle reception, respond to enquiries, and process client referrals. You’ll also manage client databases, schedule group therapy sessions, and maintain filing systems. You’ll play a key role in financial operations, including invoicing, payment tracking, and reconciliation, while ensuring compliance with TPC and university policies. Additionally, you’ll assist with word processing, data entry, and liaise with other university services and departments to keep things running smoothly. If you’re looking for a dynamic role with plenty of variety and the chance to make a real impact, this is the job for you! Salary will be in the range of $73,235 to $87,024 per year based on skills, knowledge and experience brought to the position. This is a full-time role (37.5 hours a week), based on our Hillcrest Campus. For more information on the role please see the position description [https://uowsaextdataprod.blob.core.windows.net/positions/Office and Finance Administrator Position Description - 1003706.pdf]. For a confidential conversation about the role, please contact Josh Myers, Director of TPC, at joshua@tpc.org.nz [joshua@tpc.org.nz]. All applications must be submitted through the online portal, emailed applications will not be accepted. Ko wai koe? – Who are you? You’re highly organised, proactive, and thrive in a fast-paced, collaborative environment. With strong communication skills and an eye for detail, you juggle multiple tasks, solve problems, and adapt quickly to new challenges. You’re skilled in managing administrative systems and software, always prioritising tasks to meet deadlines. Ideally, you have experience in a tertiary setting with a solid background in administration and finance. You’re comfortable with invoicing, payment tracking, and financial reconciliation, and skilled in report writing, note-taking, and database management. With a customer-focused, professional attitude, you ensure a positive experience for everyone you work with. Ko wai mātou? – Who are we? The Psychology Centre (TPC) within Te Kura Whatu Oho Mauri, the School of Psychological and Social Sciences aims to enhance clinical psychology education and training. TPC focuses on evidence-based assessment and intervention, clinical research, and advanced training for practising psychologists. The Centre also develops specialised mental health programmes for children, youth, and adults in the Waikato region, collaborating with key community partners. He aha ngā take me tono mai ai koe? – Why should you apply for this position? We want you to be part of our success! Our university stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. Our rankings reflect these strengths. Working with us means you’ll enjoy a satisfying work environment with many benefits [https://www.waikato.ac.nz/vacancies/benefits-of-working-at-the-university-of-waikato]. The University of Waikato is distinctive for the diversity of its staff and students, and encourages applicants with the relevant capabilities from all backgrounds to apply. Applicants must have the legal right to live and work in NZ in accordance with the NZ Immigration regulations which can be found here [https://www.immigration.govt.nz/]. The Ko te Tangata – For the People University of Waikato prides itself on the quality of its engagement with the communities that it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all. E herea ana te Whare Wānanga ki te kaupapa kia whakaratohia te mea angitū ōrite ki ngā tāngata katoa. Applications Close on Sunday July 5, 2026 Requisition number: 1003706

Responsibilities

Manage administrative and financial operations for The Psychology Centre, including reception, client referrals, and database management. Handle financial tasks such as invoicing, payment tracking, and reconciliation while ensuring policy compliance.