Office and HR Coordinator at Accelevation

Richmond, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

29.0

Posted On

13 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Office Coordination, Facilities Support, Hospitality, Employee Experience, Customer Facing Support, Organization, Attention To Detail, Communication, Task Management, Technology Proficiency, Attendance System Administration, Access Badge Management

Industry

Description

Office and HR Coordinator Location: Richmond, VA (on-site) About Accelevation We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers today’s most advanced technologies. We’ve grown over 440% in the last 18 months because we take ownership, solve hard problems, and build with purpose. Join us to build the future. Your Impact As an Office and HR Coordinator, you’ll shape first impressions and create a welcoming, well-organized workplace that supports employee experience and customer perception at our corporate office. You’ll serve as the face of the office; ensuring visitors feel valued, operations run smoothly, and workspaces remain organized, stocked, and ready for collaboration. This is a highly visible, hands-on role that blends hospitality, facilities coordination, and internal employee experience and support. Your proactive approach and attention to detail will directly impact how employees and guests experience our environment every day. Your Day-to-Day Responsibilities * Greeting and assisting visitors with professionalism and warmth * Managing the reception desk as the primary point of contact for guests and handling incoming phone calls, emails, and general inquiries * Conducting regular office walkthroughs to maintain cleanliness and organization * Identifying and coordinating maintenance or layout needs with property management * Managing meeting room scheduling, setup, and reset, including moving tables, chairs, and equipment * Manage office logistics and breakroom operations by handling incoming/outgoing mail and packages, signing for deliveries, ordering and distributing supplies, receiving bulk snack/beverage orders, stocking storage areas, and maintaining breakroom cleanliness and inventory. * Assisting with planning and execution of internal and external events * Setting up and breaking down event spaces, including moving furniture and arranging food, beverages, and equipment * Coordinating and supporting New Hire Orientation * Monitor and administer the Attendance system to ensure smooth and compliant operations * Support HR benefits and system questions and serving as the liaison to connect team members to the right resources * Manage the access badge system, reprinting badges as needed and printing badges for new hires Qualifications * 1–3 years of experience in a front desk, receptionist, office coordinator, facilities support, or similar role * Demonstrated experience providing professional customer-facing support * Strong organization and attention to detail * Clear verbal and written communication skills * Ability to manage multiple tasks in a fast-paced environment * Basic technology proficiency (email, calendars, inventory tracking) * Ability to perform physically active duties, including standing, walking, bending, and lifting up to 40 lbs throughout the day Core Values * Safety: Proactively fosters a culture of safety in our work environment * Inclusion: Appreciates and respects individuals from diverse backgrounds, identities, and values * Speed: Operates with urgency, recognizing the advantage of being swift and responsive * Innovation: Continuously seeks to simplify and improve processes and designs * Judgment: Exercises discretion and autonomy in solving technical challenges * Accountability: Holds self and others to high standards of performance and quality Benefits * Competitive compensation * Paid time off * 401(k) retirement plan with company match * Comprehensive health, dental, and vision insurance * Collaborative, high-energy workplace Job Application Notice Accelevation LLC does not ask for payment or sensitive personal details, such as bank account or Social Security numbers, during the job application process. If you're unsure about a job posting, apply directly at https://www.accelevation.com to stay safe. Equal Opportunity Statement Accelevation LLC is an equal opportunity employer. Inclusion is one of our core values — we appreciate and respect individuals from diverse backgrounds, identities, values, and cultures. We enthusiastically build teams that celebrate and embrace the contributions of everyone, fostering an environment of welcome and respect for all. As part of our pre-hire process, we may conduct a background check. We use E-Verify to confirm the identity and employment eligibility of all new hires.

Responsibilities

The coordinator will serve as the face of the office, managing the reception desk, greeting visitors, handling inquiries, and ensuring the physical workspace is organized and stocked. Responsibilities also include coordinating office logistics, supporting HR functions like new hire orientation and badge management, and assisting with event setup and execution.