POSITION EXPERIENCE & REQUIREMENTS

• Bachelor’s degree
• Proven experience in office and admin support
• Proficiency in Microsoft Word, Excel, Outlook, SharePoint, and other Microsoft Applications
• Strong English communication and collaboration skills (verbal and writing)
• Willingness to learn new tasks to support Accounts and HR
• Candidates available to join immediately is preferred.
  Job Type: Full-tim

• Support and coordinate meeting room bookings (for managers, employees, clients, applicants)
• Provide general support to visitors
• Admin support in processing visas and medical insurance (new, renewals, cancellations)
• Ensure HR system and trackers are updated
• Ensure all Accounts expenses sheets are updated
• Encode and upload complete invoices for all company expenses
• Prepare contracts, letters, and forms
• Support in recruitment
• Support in employees onboarding and off-boarding
• Ensure complete documents of employees are filed and uploaded
• Manage office and café supplies (ordering right quantity before running out of stocks)
• Monitor company assets (Computers, phones, and other IT equipment)
  o Record Serial Numbers of equipment assigned to employees
  o Communicate with managers what are needed before purchasing

o Coordinate with suppliers if equipment maintenance is needed

• Manage office maintenance (coordinate cleaners, Tower maintenance, and 3rd party contractors)
• Handle accommodations of employees and clients (hotel bookings, apartment tenancy contracts, utility bills and payments, cleaner bookings)
• Support in booking flight tickets for employees
• Ensure employee attendance logs are submitted monthly