Office and Project Manager – South Asia Office (m/f/d) at Climate Analytics

Kathmandu Metropolitan City, Bagamati Province, Nepal -

Full Time

Start Date

Immediate

Expiry Date

29 Sep, 26

Salary

0.0

Posted On

01 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Office Management, Proposal Development, Budgeting, Stakeholder Management, Financial Controlling, Risk Management, Reporting, Resource Planning, Contract Management, Bid Submission, Climate Change Policy

Industry

Climate Data and Analytics

Description

Job description We are seeking an Office and Project Manager to join our dynamic, international team on a consultant contract based in our South Asia office in Kathmandu, Nepal. Your project portfolio will include administrative management of the South Asia office, as well as managing a range of projects seeking to make a meaningful impact in the region and climate space. Under the direct supervision of the Office Director and Deputy Director, the Office and Project Manager is responsible for the entire lifecycle of their assigned projects - from project development, design, operation to project closure. The Office and Project Manager is responsible for supporting the development of funding proposals for funding entities, contributing to basic research and tools development, and supporting budget creation with up-to-date information on actual costs. You will need to work closely with the fundraising specialists and with content specialists in various globally distributed teams for the development of projects. The Office and Project Manager is also responsible for the day-to-day management and operations of the South Asia office and projects. Office management responsibilities primarily include office operation and management, stakeholder engagement management, proposal and budget development, bid submission, record keeping, meeting organization and facilitation, document development and project communications. Project management responsibilities primarily include ensuring that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope and risk for the entire lifecycle of the project. The Office and Project Manager is responsible for managing the contract with the funder and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project outputs are capable of carrying the project to successful completion and in some cases, developing follow on projects. Specific Tasks Office Management, Project Development, Project Delivery and Performance In close collaboration with the Office Director, Deputy Director, Team Leads and project content leads, support project development in the form of bid submissions, proposal development and budget development along with all other supporting project documentation. Identify, and anticipate in a timely manner, potential risks and issues and advise mitigating measures to the Office Director and Deputy Director, Team Leads and Management Team so that maximum benefit to partner and other stakeholders is achieved. Support facilitation and coordination of meetings with partners and stakeholders, including organisation of consultations and webinars as needed, the development of agendas, relevant materials, and documentation and dissemination of information. Coordinate and organize regular meetings of the South Asia Office. Support the clearance process and contracting for new projects. Develop, complete and update implementation plans for each of the Project - including the management of deliverable and milestone trackers, personnel planning and resource management. Procedure Comply with all organisational policies and ensure team members are following the established processes and that projects are able to withstand external and internal audits. Following all established Procurement protocols for purchasing goods and services for the projects. Ensure up to date maintenance of the project files for the entire life cycle of the project. Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with Climate Analytics rules and regulations as well as funder regulations. Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are made on time. Manage expenditures against the budget (based on accurate financial reports) in collaboration with the project finance officer. For project closure purposes, provide a formal handover of the project to the closure manager/ Be the closure manager. Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations. Monitoring, reporting and communications Prepare progress reports as required by the organisation’s standard procedures, including routine oversight and analysis of project performance, shared via regular written updates to the Office Director and Deputy Director. Maintain record of office management and project communications, including preparation of Minutes of Meetings, and other supporting documents. Ensure professional, timely and efficient communications, both internally and externally. Network and maintain good relationships with stakeholders, including maintaining internal systems capturing key stakeholder data to ensure that supervisors and relevant colleagues are informed of relationship management matters. Prepare and issue regular project and/or financial reports in accordance with Partner contracts and Climate Analytics Internal requirements for reporting. Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality). Maintain a recording of work plan implementation (e.g. to do list) and follow up with project teams in a timely manner, so that individual and team tasks are completed in accordance with deadlines. Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span. Your profile Essential criteria A Bachelor's Degree in Project Management, Business, Renewable Energy, Climate Change, Finance, Economics, or other related discipline with at least seven years of experience. A technical certification may be accepted in lieu of a bachelor's degree providing the relevant experience is available. OR, A Master's Degree in Project Management, Business, Renewable Energy, Climate Change, Finance, Economics, or other related discipline with at least five years of experience. Proven track record of successfully developing and implementing plans and projects, including but not limited to: proposal development and fund raising, tracking of project deliverables, resource planning, control, monitoring and reporting, budget development and financial controlling and analysis. Experience with stakeholder management, including relationship management with both internal and external partners, including government stakeholders. Ability to work independently as well as within a team, demonstrating self-initiative, effective time management and strong organisational skills in completing assigned tasks relating both to office management as well as projects at the global, regional and country levels. Good internet connection and home-based workstation to enable seamless video and audio communication during virtual calls. Strong IT proficiency and command of project management and reporting tools. Our working language is English, therefore excellent English writing and verbal skills are necessary. Proficiency is Nepali language will be considered an added advantage. Desirable criteria Five years of relevant experience in Finance and/or Project Management. Experience with projects funded by institutional funders (e.g. UN system, Development Corporations, Foundations, and INGOs) Experience in writing reports, performing data analyses, and drafting documents is an asset. Experience working in an international, non-profit setting relevant to the climate change field. Based in Nepal and willing to work flexible hours to facilitate collaboration across our global offices. Our offer A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change. We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique. Flexible work environment. Conditions Application Deadline: 15th July 2026 Starting date: As soon as possible Terms: We are looking to hire for a consultancy contract for 12 months, with the perspective of extension based on performance and funding. Remuneration: The daily rate will be commensurate with qualifications and experience. Please apply with: Your latest CV Cover letter addressing essential criteria, listing of three references, and indication of your earliest start date and salary expectations Please use PDF format exclusively using the application form by 15th July 2026. Applications by email or by post can unfortunately not be processed. About us Climate Analytics is a global climate science and policy institute established in 2008 that delivers cutting-edge science, analysis and support to accelerate climate action and keep global warming below 1.5°C. Our international team is composed of roughly 170 staff. Half are based at our headquarters in Berlin, Germany, and the remainder work out of our five regional offices in Africa, Australia & Pacific, the Caribbean, South Asia and North America. Click here to find out more.

Responsibilities

Manage the full lifecycle of climate-related projects and oversee the daily operations of the South Asia office in Kathmandu. Responsibilities include budget development, stakeholder engagement, and ensuring project deliverables meet time, cost, and quality standards.