Office and Safety Admin at Optima Medical

Dover, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

0.0

Posted On

16 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office administration, Safety training, Accounts payable, Data entry, Inventory management, Reporting, Communication, Time management, Multi-tasking, Microsoft Office, Excel, Word, Attention to detail, Safety compliance, Record keeping

Industry

Manufacturing

Description

Description The Office Administrator works in a support role to the Plant Manager, Corporate HR Manager, Shipping Coordinator, Executive VP, as well as other company and corporate colleagues. The successful Office Administrator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well-organized, flexible, and enjoys the administrative challenges of supporting an organization of diverse people. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: · Answers and directs telephone calls · Acts as back up to Shipping Coordinator as needed · Works with entire staff to ensure we are meeting and exceeding safety initiatives · Safety trains new employees · Completes safety walkthroughs and assures all forklift checklists are completed · Organizes LOTO work orders and toolbox talks · Processes and distributes incoming mail · Accurately enters all accounts payable invoices into company accounting software · Responsible for scanning and sending paid invoices · Responsible for entering basic accounting entries in AP module · Track all wood chip purchases and create an invoice for payables · Help with local HR duties by getting necessary paperwork, sending documents to HR manager, answering any questions from employees & maintains employee files · Tracks employee boot and safety glasses reimbursements & other employee benefits in Paylocity · Setup pre-employment and random drug screens · Receives Daily Product Purchase Orders and Processes · Generate Production & Sales Reports and all Shipping related reports as needed · Receives daily product inventory levels and adjusts inventories reports · Coordinates daily with the Production Manager, Corporate Shipping Coordinator and the Plant Shipper Requirements Minimum Qualifications (Knowledge, Skills, and Abilities) · High School Diploma required · Proficient in MS Office; particularly Excel and Word · Proficient use of email and internet · Accurate keyboard skills · Knowledge of office administration procedures · Excellent oral and written communication skills Key Competencies: · Organization · Knowledge of safety programs/able to train team members efficiently · Excellent oral and written communication skills · Proficient time management · Dependability · Attention to detail with a high level of accuracy · Ability to multi-task and prioritize · High level of discretion and judgment · Competent math skills · Initiative · Contribute to a team effort by working with other team members throughout the multi-company organization Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Ability to physically move around the office environment. Ability to hear, speak and sit up to 8 hours per day. While performing the duties of the job, the employee is frequently required to use their hands and fingers to handle or feel. The employee is regularly required to stand, walk and reach with hands and arms. Specific vision abilities are required for this job including close and distant vision. The noise level in the work environment is usually quiet to moderate. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Responsibilities

The Office Administrator provides administrative support to plant and corporate management while overseeing safety initiatives and training. Responsibilities include managing accounts payable, maintaining employee files, processing shipping reports, and coordinating inventory data.