Office Assistance/Clerk at L&L FABRICATION, INC

Douglas, Wyoming, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

24.0

Posted On

26 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Verbal Communication, Written Communication, Organizational Skills, Attention To Detail, Cost Accounting, Timecard Verification, Document Maintenance, Project Management, Quality Control Documentation, Microsoft Office Suite, Document Control, Blueprint Reading, Customer Service, Data Entry, Filing

Industry

Oil and Gas

Description

Description Duty/Role – Office Assistant/Clerk Job Description – The Office Assistant/Clerk will act as a primary facilitator for systems and operational paperwork. Working in conjunction with shop team members, this role will coordinate document maintenance, capture, and completion. The key daily activities that this will surround will be Project Management/Materials List, and Quality Control Documentation maintenance; elements will be added and removed as needed due to business needs. This role will be expected to work 40 hours per week, with a potential for overtime when business needs dictate. Rate of Pay – $18.00 - 24.00 / Hour L&L Fabrication is an ASME Code vessel shop Holding U and R stamps. We offer ASME-coded work built to spec, along with repairs and maintenance on used pressure-rated equipment. L&L Fabrication, INC strives on quality work, meeting deadlines, and keeping everyone on the site safe. A high emphasis on safety, quality, and on time delivery. Expected Roles/Responsibilities: Assist in verification of timecard information for appropriate repository of floor staff. Verify that the time reporting is accurate regarding work at the location and cost codes. Receive verified pack slips from the warehouse clerk and mark materials on PM (Project Management) Lists accordingly. Communicate with internal and external parties on missing paperwork, in alignment with PM Lists. Scan, Save, File all job-related documents in their appropriate folders per company folder systems. Verify and Update various Company and Customer project tracking documents. Assist with Document/Revision/Release Control of paperwork to the fabrication team Provide a POC for Quality Documentation needs (Blueprints, travelers, heat # Logs) Compile finished Quality Documentation in alignment with Quality Control Team and digitize; sending to the appropriate team members. Keep records, update, and maintain trackers. Communicate and resolve issues with local suppliers. Greet and assist customers in person and phone calls. Retrieve mail and packages and distribute. Create engineering print packages and job binders for production floor. Equipment tracking, labeling, registration, scheduled actions. Performs other related duties as assigned. Requirements Requirements for the Role: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. General understanding of Operational financial accounting and cost accounting. Ability to maintain a regular schedule. Ability to comprehend and apply new materials quickly. Proficient with Microsoft Office Suite or similar software, and office tools. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 40 pounds at times. Benefits (Available following the Probationary Period) HSA and PPO Health Insurance plans Dental and Vision Plans Accident and Critical Illness Plans 401k with up to a 5% safe harbor employer match Life insurance AD&D policy provided by the organization and expandable Ken Garff Ford – Fleet Vehicle access for purchase Advocacy and partnership via Benefit Partner Paid Leave/Paid Time Off Policy that is in alignment with CO-FAMLI (CO ONLY) Others added frequently. Application Deadline: All applications must be submitted by [insert date, e.g., December 31, 2025]. IF VOID OF A FUTURE DATE ABOVE - APPLICATIONS ARE ACCEPTED ON AN ONGOING BASIS How to Apply: Complete the application form available at this job board or at www.lnlfab.com/careers/ Submit your resume and any required or maintained certifications jbooren@lnlfab.com For assistance, contact jbooren@lnlfab.com Internal Posting: This position is being posted internally and externally. All current employees will be notified of this opportunity on the same day it is posted. Employees interested in applying should follow the same application process outlined above. Post-Selection Notice: Within 30 days of filling this position, all employees who will work with the selected candidate will receive written notice including: The candidate’s name Previous job title and new job title Information on how to express interest in similar future opportunities L&L Fabrication, Inc. is committed to providing equal employment opportunities to all applicants and employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. All employment decisions are based on merit, qualifications, and business needs.

Responsibilities

The Office Assistant/Clerk will primarily facilitate operational paperwork, coordinating document maintenance, capture, and completion in conjunction with shop team members, focusing on Project Management/Materials List and Quality Control Documentation maintenance. Key duties include verifying timecard information, processing packing slips, communicating about missing paperwork, scanning/filing documents, and compiling finished Quality Documentation.