Office Assistant at 1st Choice AC Heating Plumbing & Gas LLC

Charleston, South Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

45760.0

Posted On

20 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Adaptability, Detail Oriented, Flexibility, Punctuality, Dependability, Customer Service, Scheduling, Dispatching, Inventory Management, Filing Systems, Calendar Management, Report Preparation, Correspondence, Microsoft Fluent, Collections

Industry

Construction

Description

Description Job description Office Assistant at 1st Choice A/C, Heating, Plumbing & Gas We are looking for someone who can easily adapt and able to wear many hats in our growing business. There is room for growth in this entry level position. Being detail oriented and flexible with a great attitude is very important. Please note this position is on Clements Ferry Road therefore please be aware of the I-526 & Clements Ferry Road heavy traffic. Punctuality and dependability are very important. Primary Position is for: Customer Service calls and maintaining customer information in our software Assisting technicians, scheduling and dispatching Manage office supplies inventory and place orders Maintain filing systems (physical and digital) Schedule meetings and manage calendars for owner, company, employees and customers Prepare reports, presentations, and correspondence Handle incoming calls, outbound calls, emails, and mail Liaison between departments, customers and vendors Register new install equipment, new dehumidifier installs and mail a copy of the registration to the customer Apply for and Renew City and County Licenses and Contractor Licenses Apply for Permits when jobs are required to do so Submit warranty claims for technicians online Supply W-9’s and Insurance certificates for all of the customers that request this information Collections calls and maintaining a spreadsheet Assist Accounting Department as needed Help manage company phone system, setting up cell phones, iPads & apps Make sure each company vehicle has up to date insurance, manage vehicle maintenance and recalls and update each vehicle’s information booklet for technicians Assist in office cleanliness and organization Base pay range $20 - $22 per hour Job Type: Full time Expected hours: 40 hours per week Schedule: Day shift Monday to Friday: Monday, Thursday & Friday 9 a.m. – 5 p.m. Tuesday 8 a.m. to 5 p.m. Wednesday, 10 a.m. to 5 p.m. No weekends Ability to Commute: Charleston, SC 29492 (Required) Work Location: In person Requirements Punctual Flexible Dependable Great Attitude Microsoft Fluent Scheduling & Dispatching Inbound and Outbound Calls

Responsibilities

The primary responsibilities involve handling customer service calls, maintaining customer information in software, and assisting technicians with scheduling and dispatching duties. Additional tasks include managing office supplies, maintaining filing systems, and handling various administrative tasks like license renewals and permit applications.