Office Assistant 2 Calculations (NY HELPS) at New York State Department of Agriculture and Markets

Albany, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

52413.0

Posted On

17 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Mathematical Operations, Clerical Activities, Data Entry, Fee Calculation, Database Maintenance, Spreadsheet Management, Correspondence Generation, Licensing Administration, Refund Processing

Industry

Government Administration

Description

Harvest Your Potential with the New York State Department of Agriculture and Markets! Join a team committed to cultivating a thriving food and agriculture industry that benefits everyone – from producers to consumers. At the Department, you'll find a dynamic environment where innovation, sustainability, and community engagement are paramount. Explore diverse opportunities, from environmental science to economic development, and discover your path to public service. Cultivate your professional and personal growth while making a tangible impact on a healthier, stronger New York. Plant the seeds for a rewarding career today! Position Information: The New York State Department of Agriculture and Markets is seeking interested candidates for an Office Assistant 2 Calculations position in Albany to assist the Licensing Unit within the Division of Food Safety and Inspection. Responsibilities include issuing licenses, maintaining food establishment information within the licensing database, maintaining unit spreadsheets of license statuses and conveying same to field staff, Versa data entry and fee calculation and documentation, processing refunds, generating jurisdictional letters and other related correspondence. The Office Assistant 2 Calculations is a full-time position working 37.5 hours per week, Monday-Friday, and is conveniently located at 10B Airline Drive in Albany. This location provides ample free parking and a professional work environment. Salary: The Office Assistant 2 Calculations position is in the CSEA Salary Grade (SG) 9. The starting salary of the CSEA SG-9 is $42,641/year. The candidate appointed to this position will be eligible to participate in the New York State Performance Evaluation Program. Through this program, employees receive yearly performance evaluations. Performance advances are payable to CSEA employees whose base annual salary is below the job rate for their current position and who were rated "Satisfactory" or its equivalent on their yearly performance evaluation. Performance advance payments are added to an employee's annual salary. Over time, yearly performance advances may lead to the SG-9 job rate salary of $52,413/ year! Benefits: This is a CSEA-represented position offering a comprehensive and valuable benefits package. You'll benefit from cost-effective health insurance options, fully covered dental and vision care, participation in the secure New York State Pension Plan, and ample paid time off. Your first year includes 5 personal days, 13 vacation days, 13 sick days, and 13 paid holidays – providing excellent work-life balance. Explore additional advantages with programs such as the Optional Payment Election Program, Deferred Compensation Plan, Flex Spending Account, and NY's 529 College Savings Program. For comprehensive details on these programs, please visit the New York State Office of Employee Relations website [https://oer.ny.gov/employee-benefit-programs]. As a New York State employee, you could potentially qualify to participate in the Federal Public Service Loan Forgiveness Program [https://studentaid.gov/manage-loans/forgiveness-cancellation] (PSLF)! The PSLF Program forgives the remaining balance on your direct student loans after you have made 120 qualifying [https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service#qualifying-repayment-plans] monthly payments under an accepted repayment plan and while working full-time for the New York State Department of Agriculture and Markets or another eligible employer. NY HELPS Minimum Qualifications: When a NY HELPS title can be filled with promotion and open-competitive qualifications, and the entire promotion eligible list is exhausted or does not exist, a NY HELPS appointment can be made in the following ways: A NY HELPS appointment may be made for a qualified employee in a direct-line, lower-level promotion title. Direct-line lower-level promotion title NY HELPS Qualifications: The direct line field is comprised of a single title that is the immediate lower-level title to the title being filled. This requires one year of permanent, contingent-permanent, or 55 b/c service as as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm [https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm]. If there are fewer than 3 interested, qualified internal candidates in the direct-line lower-level promotion title then: Candidates may be eligible for a NY HELPS Open-Competitive appointment to Office Assistant 2 Calculations if they meet the open-competitive NY HELPS qualifications, or the qualifications listed on the most recent examination announcement for the Office Assistant 2 Calculations title. Open- Competitive NY HELPS Qualifications: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations. Office Assistant 2 Calculations Examination Announcement Qualifications: One year of permanent, competitive service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm [https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm]. NY HELPS Program: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Alternate Minimum Qualifications: You may also be eligible for appointment to this position if you meet any of the following minimum qualifications. 70.1 Transfer Qualifications to Office Assistant 2 Calculations, SG-9: Applicants may be appointed to this position permanently if they have: one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Legal Assistant Trainee 1, NS, Business Services Center Representative 1, SG-11, and Administrative Assistant 1, SG-11. Reinstatement Under Rule 5.4: Applicants may be appointed to this position permanently if they were previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination. Employees separated from their positions may be reinstated within one year of the date of their separation. Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission. How to Apply: Candidates that are eligible and interested in being considered for appointment to one of these opportunities must use the below application to apply by: July 27, 2026. Within this online application please upload your resume, transcript, and cover letter. If you have any questions, please contact Amy Sacco in Human Resources at (518) 457-3216 or HarvestYourPotential@agriculture.ny.gov [HarvestYourPotential@agriculture.ny.gov]. The Department is an Equal Opportunity Employer. All people with disabilities are encouraged to apply. We are committed to providing equal employment opportunity, and reasonable accommodations and/or modifications as necessary, for qualified persons with disabilities. If you are in need of a reasonable accommodation, please visit: https://agriculture.ny.gov/employment-information [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fagriculture.ny.gov%2Femployment-information&data=05%7C02%7CAshlie.Bloomfield%40agriculture.ny.gov%7C3e5b36614d884e42e43e08dd760f8119%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C638796531133779153%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=5eDOcrc6NTRPqpWCVl%2Bc0%2B7sOVMFZz63y0q7XzzIsAQ%3D&reserved=0].

Responsibilities

The role involves issuing licenses and maintaining food establishment information within the licensing database and unit spreadsheets. Responsibilities also include performing data entry, calculating fees, processing refunds, and generating jurisdictional correspondence.