JOB SUMMARY

ACI Architecture is seeking a dedicated and detail-oriented Office Assistant to work closely with the Office Manager, providing support in bookkeeping and a broad range of administrative functions. This role is responsible for maintaining accurate financial and office records and ensuring day-to-day operations run smoothly. We are looking for someone with strong organizational skills and who enjoys contributing to a collaborative team. This is a part-time opportunity, approximately three days per week.

EXPERIENCE

• High school diploma or equivalent; coursework in office administration or a related field is an asset.
• 3-5 years of office or administrative experience
• Strong computer skills, including proficiency in Microsoft Office applications
• Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Professional communication skills and the ability to work effectively in a team environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
  Job Type: Part-time
  Pay: $20.00-$25.00 per hour
  Expected hours: 24 per week

Education:

• Secondary School (required)

Experience:

• Administrative: 3 years (required)

Location:

• Edmonton, AB T5S 1J8 (required)

Work Location: In perso

Data Entry and Bookkeeping Assistance

• Compile, verify, and input information into tracking databases or internal systems, including details related to expenses, purchases, and routine office transactions.
• Code expenses, update ledgers, and maintain organized financial records to support bookkeeping activities.

Administrative Tasks

• Prepare correspondence, reports, and presentation materials, and support general office documentation using Microsoft Office Suite and related software.
• Coordinate office processes and communications, including file preparation, meeting packages, staff notices, and handling mail, courier deliveries, and records.
• Manage office operations by maintaining supplies, organizing files, and performing general administrative tasks such as filing, photocopying, and scanning.

Office Support

• Manage communications by answering calls, responding to inquiries, monitoring office inboxes, and directing messages appropriately.
• Coordinate scheduling and logistics for meetings, events, and travel, including room bookings, car rentals, and related needs.
• Assist the Office Manager with a variety of administrative duties to support smooth daily operations.