Office Assistant – Administration, Infrastructure & Security (m/f/d) at Isar Aerospace Technologies GmbH

Kiruna, Norrbotten County, Sweden -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Communication Skills, Organizational Skills, Problem-Solving Skills, MS Office, Infrastructure Coordination, Security Processes, Event Preparation, Supplier Coordination, Sustainability Initiatives, Access Control, Visitor Reception, Vehicle Management, Report Creation, Contract Coordination, Fluent English, Fluent Swedish

Industry

Aviation and Aerospace Component Manufacturing

Description

Mission Brief You will support the Office Administration Team in daily operational tasks and ensure that office processes run smoothly. In addition, you will take on responsibilities related to site infrastructure and security, contributing to a safe, efficient, and well-maintained working environment. Your Role in Our Space Mission: Office Administration (Primary Area) Provide general administrative support, including handling mail, calls, filing systems, office supplies, workwear orders, and ensuring overall office cleanliness and organization. Support employee processes such as onboarding, SSC card/access management, visitor reception, meeting room coordination, travel arrangements, and accommodation tracking. Assist with event and meeting preparation, including catering, scheduling, and participation in planning and execution. Managing the accommodations provided to employees and keeping track of availability and occupancy. Overseeing the complete management of company vehicles, including maintenance schedules, service appointments, processing invoices, and handling vehicle bookings. Create analyses, reports, and presentations using MS Excel and PowerPoint. Infrastructure & Security Support the operation, maintenance, and continuous improvement of the site’s infrastructure, working with internal teams, contractors, authorities, and service providers. Contribute to facility-related projects (construction, renovations, workspace improvements) and help ensure suitable work environments for all departments. Assist with supplier and contract coordination, including performance follow-up and documentation. Support security processes such as access control, visitor flows, protocol documentation, and on-site compliance with corporate guidelines. Participate in sustainability and environmental initiatives, audits, and energy/waste efficiency improvements. Qualification Checklist Completed commercial training as an office clerk or comparable commercial qualification (e.g., office management clerk, industrial clerk, or equivalent further education) Relevant, ideally several years of, professional experience and good knowledge of MS Office Confident and professional demeanor towards colleagues and visitors Excellent communication skills as well as fluent Swedish and English language skills Strong organizational and problem-solving skills, with a reliable, precise, and independent working style Strong communication and coordination abilities when dealing with internal stakeholders, authorities, and external partners High willingness to learn and strong motivation Driving license require Bonus Skills Experience or interest in infrastructure, facility coordination, or corporate security is considered an advantage Benefits Employee Participation Program: Share in our success through our virtual company share program 30 days of vacation: Enjoy the days off to relax and recharge Subsidised lunch: Stay energised with delicious, subsidised lunches every day Relocation support: Benefit from our relocation bonus with deductible expenses up to an agreed amount, as well as the option for subsidized temporary housing Transportation to/from work: Convenient and affordable transportation with company cars available for pick-up and drop-off at designated times Wellness allowance: Stay healthy and fit with our yearly 5.000 SEK allowance for wellness activities (e.g Gym, Massages) Individual learning allowance: Grow your skills with an individual learning budget granted after the probation period Physical and mental well-being: Access via OpenUp the online support from certified psychologists and lifestyle experts at no cost to you and your family And Much More! Discover additional perks and benefits when you join our team. Who we are We are Isar Aerospace and we are at the forefront of New Space building a modern space business to enable faster, better and cheaper access to space. Our mission is to help democratise space and use it for good in order to improve life on Earth now and for the future generations. We are a fast-growing company aiming to provide sustainable and environmentally friendly launch solutions for small and medium-sized satellites and constellations into Low Earth Orbit. The company is privately funded by world-leading technology investors with strong commitment and support and our team is made of driven and talented people with a real passion for space innovation. We're making rockets in a way that hasn't been done before disrupting a traditional industry. If you are up for the challenge, want to work on cutting-edge projects and be part of a team changing the world for better, come, join us and launch your career! Want to find out more about us? Visit www.isaraerospace.com

Responsibilities

The Office Assistant will provide general administrative support and manage site infrastructure and security tasks. Responsibilities include handling mail, coordinating meetings, managing accommodations, and supporting security processes.