Office Assistant (Aerospace Opportunity) at Aston Carter

Ottawa, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

33.0

Posted On

15 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Administrative Support, Front-of-House, Vendor Management, Onboarding, Inventory Management, Meeting Logistics, Facilities Management, Customer Service, Communication, Proactivity, Attention To Detail, MS Office, MS Teams, PowerPoint, Excel

Industry

Staffing and Recruiting

Description

Job Title: Office Assistant Job Description This Office Assistant will serve as the front-of-house and operational support for a newly established office, functioning in a startup-style environment. The role encompasses classic administrative duties, office coordination, vendor management, and support for general operational needs. The environment is dynamic, and evolving, ideal for a candidate who thrives in a fast-paced, ambiguous setting and enjoys taking initiative. Responsibilities Welcome and greet customers, visitors, and new employees upon arrival. Manage front-of-house duties: phones, deliveries, couriers, and supplier coordination. Ensure conference rooms, reception, and kitchen areas are always presentable and fully stocked. Support end-to-end employee onboarding, including desk setup and welcome coordination. Handle inventory management for office supplies, IT equipment, and kitchen stock. Coordinate meeting logistics: room bookings, lunch orders, and town hall support. Maintain vendor relationships and escalate maintenance needs as necessary. Liaise with the landlord for repairs, invoicing, and facilities issues. Assist with organizing office layout changes, including moving furniture as the office grows. Act as the point of contact for general employee requests and operational needs. Essential Skills 3+ years of experience in office administration or administrative assistant roles, preferably in startup or fast-paced environments. High school diploma or administrative diploma. Proficiency with MS Office, MS Teams, PowerPoint, and Excel. Strong customer service and communication skills. Professional demeanor with the ability to multitask, be proactive, and maintain strong attention to detail. Additional Skills & Qualifications HR coordination background or interest in HR tasks. Work Environment Work hours are Monday to Friday, 8:30 AM – 4:30 PM, totaling 40 hours per week, with a requirement of being onsite five days a week. Job Type & Location This is a Contract position based out of Ottawa, ON. Pay and Benefits The pay range for this position is $30.00 - $33.00/hr. Workplace Type This is a fully onsite position in Ottawa,ON. À propos d'Aston Carter: Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

This Office Assistant will manage front-of-house duties, including greeting visitors, handling phones, coordinating deliveries, and ensuring office areas are presentable and stocked. Key operational support involves managing inventory, coordinating meeting logistics, maintaining vendor relationships, and assisting with office layout changes.