Office Assistant / Assistant Training Coordinator at ANDO International

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jun, 26

Salary

0.0

Posted On

22 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service Excellence, Multitasking, Flexibility, Solution-Oriented Approach, Deadline Management, Scheduling, Record Keeping, Inventory Management, Microsoft Office Suite, Verbal Communication, Written Communication, Organizational Skills, Problem-Solving, Adaptability, Zoom Proficiency

Industry

Professional Training and Coaching

Description

We are seeking a proactive, highly organized and adaptable Office Assistant / Assistant Training Coordinator to support our daily operations. The ideal candidate will thrive in a fast-paced environment, efficiently managing multiple tasks while maintaining a friendly and professional demeanor with clients. This individual will take ownership of their work, ensuring precision and efficiency, and values contributing to the overall growth and operational excellence of our business. Key Responsibilities: Customer Service Excellence: Provide friendly and polite communication with clients, ensuring their needs are met promptly and professionally. Multitasking and Flexibility: Handle multiple tasks that require attention simultaneously, demonstrating flexibility and adaptability to changing priorities. Solution-Oriented Approach: Identify challenges and proactively develop effective solutions to ensure seamless office operations. Deadline Management: Work efficiently in a fast-paced environment, adhering to deadlines and managing time effectively to support team objectives. Answer and direct phone calls; manage correspondence via email and mail. Assist in the scheduling and coordination of upcoming courses. Maintain and update office records and files. Order and manage office supplies inventory. Greet and assist visitors, ensuring a welcoming environment. Requirements Position Type: Minimum of 25 hours per week. Shifts Required: Monday 11am – 5pm Wednesday 11am – 5pm Friday 11am – 5pm Saturday 7am - 2pm Opportunity for Growth: This position has the potential to transition into a full-time role based on performance and business needs. High school diploma or equivalent. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills in both English and Spanish. Strong organizational and multitasking abilities. Previous experience in an administrative or office support role. Experience in the environmental, educational or construction industry is advantageous. Strong problem-solving skills with a solution-oriented mindset. Flexibility and adaptability to handle shifting responsibilities and client needs. Proficiency in using Zoom for virtual meetings and online trainings. Benefits Competitive salary. Opportunities for professional development and career growth. Friendly and inclusive work environment.

Responsibilities

This role involves supporting daily office operations through excellent customer service, managing correspondence, scheduling training courses, and maintaining office records. The assistant must efficiently handle multiple tasks while ensuring precision and contributing to operational excellence.