Office Assistant at AVANCE Dallas Inc

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organization, Detail Oriented, Problem Solving, Teamwork, Adaptability, Bilingual, Computer Literacy, Office Procedures, Time Management, Confidentiality, Inventory Management, Event Planning, Word Processing, MS Office Proficiency, Customer Service

Industry

Description

Description Job Overview The Office Assistant is responsible for assisting the central office staff with various administration tasks to include answering telephone calls, delivering messages, opening mail, purchasing of office and program supplies and general office operations. Job Responsibilities Respects and promotes the unique identity of each staff member, child and family and refrain from stereotyping by on race, color, creed, religion, gender, gender identity or expression, age, sexual orientation, genetic information, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Answers incoming calls and assumes other receptionist duties. Responds to questions and requests for information. Maintains confidentiality of documentation. Maintains office and program supplies by checking inventory and order items. Assumes responsibility for monthly submission of copy machines codes to vendor for billing purposes. Assist in planning and organizing staff meetings, staff development, and special events. Generates memos, emails and reports when appropriate. Other duties as assigned. Performs other duties as assigned AVANCE Core Competencies Execution & Accountability Problem Solving & Decision-Making Communication & Influence Collaboration & Teamwork Stakeholder Focus Adaptability & Continuous Learning Requirements Education Required: High School Diploma or GED equivalent, with formal training in business office procedures, office systems, business communications and computer literacy. Preferred: Associate’s or Bachelor’s Degree Work Experience Required: Minimum of one (1) year of administrative assistant or office assistant experience Preferred: Three (3) years of administrative assistant or office assistant experience. Additional Skills Word processing speed and accuracy of 45 WPM Must be computer literate, proficient working knowledge in word processing, spreadsheets, and databases. Bilingual (English/Spanish – Oral and Written) Accurate, detail-oriented and able to meet deadlines Able to handle multiple tasks at one time Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Ability to analyze and revise operating practices to improve efficiency. Detail oriented and comfortable working in a fast-paced office environment. Exceptional communication skills. Superior organization skills and dedication to completing projects in a timely manner. Must be able to lift, move, push or pull 10-30 lbs. on a frequent basis Travel Ability to travel to various sites: Dependable transportation is required daily with a valid driver’s license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc. Travel required up to 10% of the time for work-related site visits, meetings, and functions. Working Conditions Work is generally performed in an office environment. Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices). Standard office equipment generally used includes: Telephone Personal Computer (monitor, keyboard, and mouse) or Tablet Printer/Photocopy Machine Calculator May be required to operate a motor vehicle during the course of duties. Mental and Physical Demands Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling and pushing, use hands to finger, handle or feel; reach with hands and arms; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Environmental Factors Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional expose to weather related conditions when working in outside environment/neighborhoods and events. ADA/ADAAA Statement AVANCE is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, AVANCE does not discriminate against qualified individuals with disabilities in regard to application, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. Moreover, it is AVANCE’s policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of AVANCE’s business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking a reasonable accommodation is prohibited. Individuals with any questions or requests for accommodation should contact the Human Resources Department.

Responsibilities

The Office Assistant supports central office staff with various administrative tasks, including answering calls, managing supplies, and maintaining confidentiality. Additional duties include planning meetings and generating reports as needed.