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Office Assistant at Ayming

Lisbon, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Scheduling, Communication, Interpersonal Skills, Invoice Control, Accounts Receivable, Accounts Payable, Travel Coordination, Event Planning, Document Management, Word Processing, Bilingual Communication, Professional Demeanor, Administrative Support, Logistics Coordination

Industry

Business Consulting and Services

Description

Company Description As a professional services company, Ayming partners with businesses and institutions around the world to unlock lasting value. With a team of over 1,500 experts in Innovation, HR, and Taxes across 14 countries; our three delivery modes are: consulting services, digital services and managed services. Job Description Ensure the smooth daily operation of the office, including welcoming visitors and employee Schedule and organize meetings, conferences, and follow up on outstanding tasks. Manage office supplies, documents, and administrative correspondence. Assist with invoice control and basic accounts receivable/payable tasks. Coordinate travel arrangements, events, and internal logistics. Qualifications High school diploma or associate’s degree. Previous experience as an office assistant, executive assistant, or in a similar administrative role. Strong writing skills and ability to support with word processing tasks when needed. Warm, professional demeanor with excellent interpersonal abilities. Outstanding verbal and written communication skills. Proficiency in English and Portuguese. Additional Information HR Policy: Unleash your potential with our Ayming Academy and Ayming Digital Academy! Grow your career with our tailored support programs, My Professional Journey or MoveWithUS. Work your way: enjoy flexibility, inspiring and friendly spaces, with a hybrid work model. Connect and celebrate through events and gatherings all year round (Webinars, “Coffee With” etc.) Local benefits: Permanent contract Fixed and variable salary Meal card: €9.60/day worked Transport reimbursement up to €40/month Private health insurance (AdvanceCare) Flexible working hours Access to partner benefits and promotions Modern open-space office in Sete Rios, Lisbon Career development in an international environment Monday–Thursday on-site; one remote day per week. #LI-HANOUN #LI-HYBRID

Responsibilities

Ensure the smooth daily operation of the office, including welcoming visitors and employees. Manage office supplies, documents, and assist with invoice control and basic accounts tasks.