Office Assistant C (Exam Coordinator) at McGill University

Montreal, Quebec, Canada -

Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

19.0

Posted On

27 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Organized, Computer Technology, Teamwork, Communication, Problem Solving, Exam Supervision, Scheduling, Administrative Support, Adaptability

Industry

Higher Education

Description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Hiring Unit: Office of Student Accessibility & Achievement The Office of Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic nature. They foster an accessible and inclusive university experience for McGill’s diverse student population in collaboration with other Student Services and the wider McGill community through resources and services. Position Summary: Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity, and the incumbent performs them using general instruction. This position supports the functioning of the Office of Student Accessibility & Achievement (SAA), which may include work at the SAA Downtown Exam Centre as well as exam supervision in various locations at the downtown or Macdonald campus. Coordinates the delivery of exams within a location. Assists the invigilator in the preparation of student entry, student invigilation, distribution of examination material, and the collection of examinations. Acts as a liaison between the unit and internal or external parties to provide various assistance and/or information. Acts as a resource person to resolve various issues that may arise during planning, scheduling and events/exams. Coordinates communication between students and instructors regarding exam questions. Reports issues identified by students and invigilators to the SAA staff in a timely manner. Ensures that every task comply with all exam regulations. Responsible for completing all exam-related logs/reports (such as Shift reports, incident reports) during and by the end of each shift. Ensures the examination rooms are clean and tidy for the next session; resetting the exam room as needed. The list of functions outlined above is representative and not a complete and detailed list of tasks, which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above-listed functions. Other Qualifying Skills and/or Abilities Work-study preferred. Masters or Ph.D. student at McGill University. Previous experience with exam invigilation required. Detail-oriented, organized and proven ability to work well in a fast-paced environment. Must be comfortable with computer technology. Knowledge of adaptive software is an asset. Must be able to work as part of a team and individually. Must be available for the mandatory in-person 3hr-training sessions (exact dates to be determined) Must be available for this position between January 5, 2026, and April 30, 2026. Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (written, fluent) and a level 4 (oral, fluent) on a scale of 0-4 **OPEN TO MCGILL STUDENTS ONLY** Minimum Education and Experience: High School Diploma 2 Years Related Experience Hourly Salary: (AMUSE C) $19.00 Estimated Number of Work Hours per Week: 5 (Part time) Position Start Date: 2025-12-15 Position End Date: 2026-12-31 Deadline to Apply: This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca. Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.

Responsibilities

The Office Assistant C (Exam Coordinator) coordinates the delivery of exams and assists invigilators with exam preparation and supervision. The role also involves acting as a liaison between students and instructors and ensuring compliance with exam regulations.