JOB OVERVIEW

We are seeking a dedicated and organized Office Assistant to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong administrative skills, be proficient in various office software, and have excellent customer service abilities. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining a positive attitude.

QUALIFICATIONS

• High school diploma or equivalent required, (1 year college focusing on early childhood or business credits preferred)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent phone etiquette and customer service skills to interact effectively with clients and colleagues.
• Bilingual candidates are encouraged to apply as it enhances communication with diverse clientele.
• Strong organizational skills coupled with effective time management abilities to prioritize tasks efficiently.
• Join our team as an Office Assistant where you can contribute your skills in a supportive environment while growing your professional capabilities!
  Job Type: Full-time
  Pay: $17.00 - $21.00 per hour
  Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee discount
• Retirement plan
• Vision insurance

Work Location: In perso

• Provide front desk support, greeting visitors and managing multi-line phone systems with professionalism and courtesy.
• Perform data entry tasks, ensuring accuracy and attention to detail in all documentation.
• Assist with filing and organizing office documents to maintain an efficient filing system.
• Manage calendars, schedule appointments, and coordinate meetings for team members.
• Offer customer support by addressing inquiries and resolving issues promptly.
• Maintain computer literacy by utilizing Microsoft Office Suite and Google Workspace for various administrative tasks.
• Proofread documents to ensure clarity and correctness before distribution.
• Provide clerical support including typing correspondence, reports, and other necessary documentation.
• Exhibit strong organizational skills to manage office supplies and maintain inventory levels.
• Assist with communications between the center and families (newsletters, reminders, and announcements).
• Help coordinate and manage fundraising events and activities, including tracking donations and communicating with families and community partners.
• Support teachers and staff with administrative tasks as needed.
• Order and manage office supplies, classroom supplies, necessary food items/supplies and distribute appropriately.
• Maintain enrollment packets and staff hiring packets.