Office Assistant at Custom Agri Systems Inc

Fergus Falls, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

0.0

Posted On

24 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Billing Procedures, Time Keeping, Invoicing, Accounts Receivable, Payment Tracking, Microsoft Office Suite, Communication Skills, Organizational Skills, Attention to Detail

Industry

Farming

Description

Description Description We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking. Key Responsibilities: Office Assistant Duties: Perform general administrative tasks, including answering phones, responding to emails, and managing office supplies. Assist with maintaining office equipment and ensuring a clean, organized work environment. Support the office team with various administrative projects as needed. Time and Attendance Duties: Maintaining divisions time keeping though an electronic time keeping system. Billing Duties: Prepare and issue invoices to clients based on services provided, ensuring accuracy and timeliness. Monitor accounts receivable, tracking payments and following up on outstanding invoices. Reconcile billing discrepancies and resolve client issues regarding invoices and payments. Maintain records of all billing transactions and provide reports as requested by management. Process payments and update financial records in the company’s accounting software. Requirements Requirements Skills & Qualifications: High school diploma or equivalent; additional certifications in office administration or accounting preferred. Proven experience in an office assistant role, with a focus on billing or accounting preferred. Strong knowledge of billing and invoicing procedures. Familiarity with accounting software (e.g., QuickBooks, etc.). Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational skills and attention to detail. Strong communication skills, both written and verbal. Ability to manage time effectively and handle multiple tasks simultaneously. Professional demeanor and ability to work well with a team.

Responsibilities

The Office Assistant will perform general administrative tasks and assist with billing processes, including preparing invoices and tracking payments. They will also maintain office supplies and equipment to ensure an organized work environment.