Office Assistant - Election 2026 at City of Lancaster

Lancaster, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

25.77

Posted On

06 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Clerical Duties, Customer Service, Problem Solving, Organization Skills, Voter Assistance, Record Keeping, Mail Processing, Teamwork, Attention to Detail

Industry

Law Enforcement

Description

Closing: February 19, 2026, 9:00PM PST OR When 200 Applications are received Position: Office Assistant - Election 2026 Department: CMO - City Clerk Salary: $22.26 - $25.77 Non-Exempt – Overtime Eligible Position Duration: This assignment is expected to run from March 2026 through the end of April 2026 , based on operational needs related to the election cycle. Employment will automatically end at the conclusion of the assignment, and no ongoing or permanent position is implied. Job Summary: Under general supervision, assist office staff by performing clerical duties. Supervisory Responsibilities: * None RESPONSIBILITIES MAY INCLUDE, BUT ARE NOT LIMITED TO: * Answer and route incoming election-related phones calls and other communications. * Maintain filing systems and accurately record information as required. * Greet voters and provide assistance regarding election-related questions or concerns. * Update paperwork, maintain records, and perform basic word processing tasks. * Assist with organizing and maintaining office common areas where ballots are processed. * Perform ballot pickups at designated locations throughout the city. * Sort, log, and distribute incoming election-related mail . * Collect, stamp, and prepare outgoing mail. * Verify voter information on ballots, including signature review. * Assist with processing ballots throughout the day, with increased support on Election Day. * Respond to voter inquiries in person and by phone. * Performs other related duties as assigned. The duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered non-exempt. Required Skills: * Understand and follow written and oral instructions * Strong communication skills * Deal tactfully and effectively with staff, participants, and the public * Understand essential literacy and organization skills such as alphabetizing. EDUCATION AND EXPERIENCE: * Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance * Previous election worker experience preferred CORE COMPETENCIES: * Problem Solving – Analytically and logically evaluating information * Learning Agility – Seeking learning opportunities and applying the lessons to work * Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity * Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability * Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards * Customer Focus – Attending to the Needs and expectations of customers * Informing – Proactively obtaining and sharing information * Teamwork – Collaborating with others to achieve shared goals * Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace * Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness GUIDING PRINCIPLES 1. Put people first. 2. Be visionary. 3. Be an ambassador for Lancaster. 4. Be Fiscally Responsible. 5. Be Creative. 6. Always Improving. 7. Be Adaptable and Resilient. ESSENTIAL PHYSICAL REQUIREMENTS: * Ascend/Descend stairs/ladders/balance (moderate) * Position self to bend or twist (frequent) * To move, transport, position items up to 30 lbs. (frequent) * Exposed to outdoor weather conditions (moderate) * Operate Equipment (none) * Stationary or squatting position (frequent) ENVIRONMENTAL FACTORS: * Work under time pressure (moderate to frequent) * Interruptions (frequent) ESSENTIAL COGNITIVE FUNCTIONS: * Analyze (continuous) * Computations (frequent) * Generate Written Work Product (moderate) * Independent Problem Solving (continuous) * Interruptions (frequent) * Maintain Positive Public Relations (continuous) * Organize (frequent) Disaster Service Worker: Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting www.dfeh.ca.gov/fair-chance-act/ [http://www.dfeh.ca.gov/fair-chance-act/].

Responsibilities

Assist office staff by performing clerical duties related to the election process, including answering calls, maintaining records, and assisting voters. The role also involves processing ballots and managing election-related communications.