Office Assistant at Endava

Detroit, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Analytical Thinking, Problem-Solving, Attention to Detail, Customer-Focused, Interpersonal Skills, Office Management, Logistics Coordination, Event Planning, Health and Safety Compliance, Communication, Procurement Support, Housekeeping Management, Building Management, HR Assistance, Team Support, Environmental Management

Industry

IT Services and IT Consulting

Description

Company Description Technology is our how. And people are our why. For over two decades, we have been harnessing technology to drive meaningful change. By combining world-class engineering, industry expertise and a people-centric mindset, we consult and partner with leading brands from various industries to create dynamic platforms and intelligent digital experiences that drive innovation and transform businesses. From prototype to real-world impact - be part of a global shift by doing work that matters. Job Description The facilities team is essential for creating a productive and efficient work environment. They manage physical workspace, handle office logistics, and support day-to-day operations. By maintaining an optimal work environment, the facility team enables employees to focus on their core tasks and contribute effectively to the organization's success. As an Office Assistant at Endava, you will be responsible for supporting the organization and coordination of office operations and facilities management to ensure efficiency and effectiveness. Your role will include managing daily office activities, assisting with administrative tasks, and ensuring the smooth functioning of the workplace. Responsibilities: Office Accommodation: Ensure presentation of a professional office environment Manage calls efficiently Administer access cards for staff and visitors Provide support in preparing and arranging spaces for events Maintain office organization and ensure it is presentable at all times Manage space occupancy and provide space allocation solutions based on local needs Collaborate with regional Facility Managers to ensure housekeeping, optimization of spaces, security compliance, and adherence to health & safety standards Clients and Visitors: Oversee client and visitor registration Coordinate client internal transfers Arrange refreshments, lunches, and restaurant reservations for clients and staff Organize meeting room bookings, coordination, and hot-desking Procurement Support: Assist with in-house employee benefits, such as office supplies, coffee, water, tea, fruit, and snacks Support daily procurement activities, including the purchasing of goods and services Staff Support and Coordination: Assist with staff induction activities Support People Development and Recruitment by managing welcome packs for new employees, and coordinating other benefits and internal events (subject to availability) Coordinate all requests addressed to the front desk Provide office supplies and IT items to employees as needed Ensure timely communication of resolutions and updates Logistical Support: Manage courier and mail administration Ensure equipment is delivered securely and on time Facilitate shipping between Endava offices and external destinations Housekeeping management: Investigate complaints regarding housekeeping services and implement corrective actions Ensure housekeeping services meet the needs of all Endava spaces Building Management: Assist with managing furniture and equipment inventory Departmental Support: Provide HR assistance Support Accounts/Finance activities Assist with Procurement tasks Offer Local Support assistance Assist People Development and Recruitment functions Provide support to the Local Leadership team Environmental Management: Align with ESG corporate strategy and support the implementation of local procedures Health, Safety, and Security: Manage Health & Safety responsibilities and provide staff with necessary information Ensure visitor safety compliance Act as the Security Officer for the Endava office Perform Fire Marshall duties Take on First Aid responsibilities Ensure that required staff are trained to meet necessary standards Qualifications Associate's degree or relevant work experience Strong analytical thinking and problem-solving skills High attention to detail and accuracy Customer-focused approach to decision-making Ability to make timely and well-informed decisions Strong interpersonal skills and ability to work with diverse individuals Basic proficiency in desktop software such as Word, Excel, and internet tools Additional Information Discover some of the global benefits that empower our people to become the best version of themselves: Finance: Competitive salary package, share plan, company performance bonuses, value-based recognition awards, referral bonus; Career Development: Career coaching, global career opportunities, non-linear career paths, internal development programmes for management and technical leadership; Learning Opportunities: Complex projects, rotations, internal tech communities, training, certifications, coaching, online learning platforms subscriptions, pass-it-on sessions, workshops, conferences; Work-Life Balance: Hybrid work and flexible working hours, employee assistance programme; Health: Global internal wellbeing programme, access to wellbeing apps; Community: Global internal tech communities, hobby clubs and interest groups, inclusion and diversity programmes, events and celebrations. Additional Employee Requirements Participation in both internal meetings and external meetings via video calls, as necessary. Ability to go into corporate or client offices to work onsite, as necessary. Prolonged periods of remaining stationary at a desk and working on a computer, as necessary. Ability to bend, kneel, crouch, and reach overhead, as necessary. Hand-eye coordination necessary to operate computers and various pieces of office equipment, as necessary. Vision abilities including close vision, toleration of fluorescent lighting, and adjusting focus, as necessary. For positions that require business travel and/or event attendance, ability to lift 25 lbs, as necessary. For positions that require business travel and/or event attendance, a valid driver’s license and acceptable driving record are required, as driving is an essential job function. *If requested, reasonable accommodations will be made to enable employees requiring accommodations to perform the essential functions of their jobs, absent undue hardship. USA Benefits (Full time roles only, does not apply to contractor positions) Robust healthcare and benefits including Medical, Dental, vision, Disability coverage, and various other benefit options Flexible Spending Accounts (Medical, Transit, and Dependent Care) Employer Paid Life Insurance and AD&D Coverages Health Savings account paired with our low-cost High Deductible Medical Plan 401(k) Safe Harbor Retirement plan with employer match with immediately vest At Endava, we’re committed to creating an open, inclusive, and respectful environment where everyone feels safe, valued, and empowered to be their best. We welcome applications from people of all backgrounds, experiences, and perspectives—because we know that inclusive teams help us deliver smarter, more innovative solutions for our customers. Hiring decisions are based on merit, skills, qualifications, and potential. If you need adjustments or support during the recruitment process, please let us know.

Responsibilities

The Office Assistant will manage daily office activities, assist with administrative tasks, and ensure the smooth functioning of the workplace. Responsibilities include overseeing client and visitor registration, coordinating office logistics, and supporting facilities management.