FORVIS MAZARS CARES ABOUT YOUR CAREER PROGRESSION, OFFERING INDIVIDUALLY DESIGNED CAREER PATHS THAT HELP YOU PURSUE YOUR INTERESTS, MATCH YOUR CHANGING NEEDS, AND EXPLORE YOUR TRUE POTENTIAL. WE WORK WITH DIVERSE, PRESTIGIOUS CLIENTS ACROSS A RANGE OF SECTORS AND GEOGRAPHIES, GIVING YOU THE OPPORTUNITY TO CONSTANTLY UPDATE AND GROW YOUR SKILLS FOR LIFELONG PROFESSIONAL DEVELOPMENT.

The Office Assistant is responsible for providing effective support in office, delivering essential support to staff members and managing the diaries of several Partners. The Office Assistant is expected to deliver exceptional client service in all aspects of their role.
This is predominantly an office-based role.

Job role

• Continually assess the effectiveness of processes and procedures reporting back to the OfficeManager.
• Continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper.
• Pro-actively develop effective working relationships with Partners and Managers around the officeto understand their needs and offer advice and solutions to problems and improve ways of working.
• Deliver exceptional service in the office, with a particular emphasis on front-of-house operations.
• Provide support for the day-to-day facilities operations, helping to maintain a welcoming, clean,
• Secure and safe working environment for team members and visitors.
• Support with local application of Forvis Mazars’ Health and Safety policy to include: First aid and incident reporting; Fire drills; Office inspection; Inductions for new team members; Providing health and safety feedback to Office Manager; Assist with visitor and contractor visits.
• Conduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitating office tours with particular emphasis on health and safety requirements.
• Provide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager.
• Provide switchboard support.
• Support and organisation of local office events, working with the events team for guidance and support where applicable.
• Support with the management of post in local office, as well as couriers.
• Provide effective diary management support to Partners to include: o Scheduling internal and external meetings, ensuring meeting specific requirements are met, and liaising with internal/external stakeholders as necessary.
• Understanding technical requirements (MS Teams) for virtual meetings.
• Supporting with meeting clashes and proactively reviewing Partners’ diaries.

Person specification

• Experience in a similar role.
• Experience of supporting health and safety compliance in the workplace.
• Strong attention to detail, organisational and multi-tasking skills.
• Strong problem-solving abilities to address and resolve issues promptly and efficiently.
• Exceptional communication, presentation and interpersonal skills.
• A strong team player who works collaboratively.
• Passion for providing excellent client service.
• Flexible with the ability to work effectively under pressure and manage conflicting priorities.
• Advanced MS Office skills (specifically Word, Excel and PowerPoint).

• Continually assess the effectiveness of processes and procedures reporting back to the OfficeManager.
• Continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper.
• Pro-actively develop effective working relationships with Partners and Managers around the officeto understand their needs and offer advice and solutions to problems and improve ways of working.
• Deliver exceptional service in the office, with a particular emphasis on front-of-house operations.
• Provide support for the day-to-day facilities operations, helping to maintain a welcoming, clean,
• Secure and safe working environment for team members and visitors.
• Support with local application of Forvis Mazars’ Health and Safety policy to include: First aid and incident reporting; Fire drills; Office inspection; Inductions for new team members; Providing health and safety feedback to Office Manager; Assist with visitor and contractor visits.
• Conduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitating office tours with particular emphasis on health and safety requirements.
• Provide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager.
• Provide switchboard support.
• Support and organisation of local office events, working with the events team for guidance and support where applicable.
• Support with the management of post in local office, as well as couriers.
• Provide effective diary management support to Partners to include: o Scheduling internal and external meetings, ensuring meeting specific requirements are met, and liaising with internal/external stakeholders as necessary.
• Understanding technical requirements (MS Teams) for virtual meetings.
• Supporting with meeting clashes and proactively reviewing Partners’ diaries