The Office Assistant plays an essential role in supporting the Fraser Valley Health Care Foundation (FVHCF) by ensuring the smooth operation of administrative and office functions. Your work will directly help raise critical funds that improve patient care and services across the Eastern Fraser Valley.
This position assists the Operations Manager in managing daily tasks, supporting fundraising campaigns and events, maintaining records, and helping the team deliver outstanding donor and community engagement. We are a small, passionate team that values collaboration, adaptability, and a positive attitude. This role is ideal for a highly organized, detail-oriented individual who thrives in a collaborative nonprofit environment and is committed to supporting health care in the Eastern Fraser Valley.
This is a dynamic position with exposure to fundraising campaigns, event support, donor relations, and project coordination. It’s a great fit for someone who enjoys variety in their workday and contributing to both behind-the-scenes operations and community-facing initiatives.

QUALIFICATIONS & SKILLS

• Minimum 3 years of experience in an administrative or office assistant role
• Graduation from a recognized administrative or business program
• Proficiency in Microsoft Office Suite (Word, Excel, Teams) at an intermediate level
• Strong organizational and multitasking skills with exceptional attention to detail
• Professional verbal and written communication skills
• Familiarity with database systems (experience with Blackbaud NXT is an asset)
• Ability to work independently while supporting a collaborative team
• Ability to manage multiple tasks efficiently under tight deadlines

ADDITIONAL REQUIREMENTS

• Must maintain confidentiality and handle sensitive information with discretion
• Flexibility to support occasional evening or weekend events as required
  Job Type: Part-time
  Pay: $25.00 per hour
  Expected hours: 22.5 per week
  Work Location: In perso

CORE RESPONSIBILITIES

• Provide administrative support to the Operations Manager and broader FVHCF team
• Maintain donor records, databases, and contact lists with accuracy
• Support the Executive Director in preparing for board meetings, recording minutes, and maintaining records
• Assist with logistics and coordination for fundraising events and campaigns
• Support internal fundraisers, including food truck bookings, vendor tables, 50/50 draws, and other activities
• Support donor recognition efforts, including preparation of plaques and stewardship materials
• Manage office supplies, filing systems, and general documentation
• Provide front-line support for staff, partners, and donors as required

OTHER DUTIES

• Provide general assistance for staff and volunteers as required
• Contribute to special projects and operational initiatives as directed by the Operations Manager