OVERVIEW

We are seeking a detail-oriented and proactive Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing front desk activities, and assisting with various clerical tasks. This position requires strong organizational skills, excellent communication abilities, and proficiency in office software.

QUALIFICATIONS

• Previous office experience or clerical experience is preferred.
• Bilingual candidates are highly desirable to assist a diverse clientele effectively.
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with multi-line phone systems and excellent phone etiquette is essential.
• Demonstrated organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Experience in customer service or customer support roles is a plus.
• Typing proficiency and strong data entry skills are required for accurate record keeping.
• Time management skills are crucial for meeting deadlines in a fast-paced environment.
• Personal assistant experience will be considered an asset for this role. Join us as an Office Assistant where you can contribute your skills in a supportive environment while gaining valuable experience in office management!
  Job Type: Part-time
  Pay: $20.82 - $25.08 per hour
  Expected hours: 20 – 30 per week
  People with a criminal record are encouraged to apply

Ability to Commute:

• Santa Fe, NM 87507 (Required)

Ability to Relocate:

• Santa Fe, NM 87507: Relocate before starting work (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In perso

• Manage front desk operations, including greeting visitors and handling inquiries with professionalism and courtesy.
• Operate multi-line phone systems to manage incoming calls efficiently and provide exceptional customer service.
• Perform data entry tasks accurately and maintain organized filing systems for easy retrieval of information.
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.
• Utilize Microsoft Office and Google Workspace applications for document creation, spreadsheet management, and presentations.
• Provide administrative support by proofreading documents, preparing reports, and managing correspondence.
• Maintain office supplies inventory and order materials as needed to ensure uninterrupted operations.
• Support bookkeeping tasks using QuickBooks, including invoicing and tracking payments.
• Collaborate with team members to enhance office efficiency and improve processes as necessary.