Office Assistant - Global IT Hub Office Assistant - Global IT Hub at Nestlé

Assago, Lombardy, Italy -

Full Time

Start Date

Immediate

Expiry Date

04 Jan, 26

Salary

0.0

Posted On

06 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Administrative Support, Agenda Management, Budget Preparation, Confidentiality, Purchasing Orders Management, Relationship Building, Communication Skills, Meeting Coordination, Document Preparation, MS Office Proficiency, Proactivity, Self-Starter, Results Orientation, Curiosity, Learning Willingness

Industry

Food and Beverage Services

Description

Position Snapshot Nestlé Global It Hub, Milan HQ (Assago) Contract: maternity leave replacement Nestlé welcomes people with disabilities 2-3 years of experience in similar tasks Highly organized, proactive, and experienced Administrative Assistant, with 2-3 years of experience in similar tasks Italian & English language proficiency is a must, as all activities are at international level Strong proficiency of MS Office Tools (Word, PowerPoint, Excel, Outlook, OneDrive, SharePoint) A day in the life of a Global IT Hub Office Assistant In this role, you will provide organizational and administrative support to the Global IT Hub Manager and the broader team, including tasks such as: Agenda management: prioritizing topics and taking initiative and responsibility in responding Monitoring costs and expenses to support in budget preparation Handling highly confidential documents and accessing highly discretional information Ensuring proper management of the Purchasing Orders process, suppliers’ registration and maintenance Developing and maintaining strong working relationships with all support functions (e.g. General Services, Facility, Procurement etc.) Preparing draft communications to the Business as required Managing and coordinating meetings/events involving senior-level internal and/or external participants and tracking attendance Acting as main point of contact for most external and internal stakeholders of the Global IT Hub Actively reviewing and supporting the preparation of documents (e.g. power point presentations, word documents, etc.) What Will Make You Successful? Confident self-starter, able to work under pressure, take initiative, and demonstrate the drive to meet tight deadlines and see tasks through to completion Ability to work effectively across all levels of the organization and build strong relationships with team members, managers, and senior executives across multiple locations Curiosity and willingness to learn Strong results orientation and focus on achieving objectives Who we are, What we Believe in We are Nestlé. We are the Good food, Good life company. Good food, Good life is our promise, it is a daily commitment. It is only thanks to our people that we can make a difference and realize this belief: we call them Good People. At Nestlé, we believe that recognition, inclusion and valorization of diversity can make us grow both as individuals and as a company. This is why we promote a work environment, a business culture and a leadership model that guarantee equal opportunities for everyone and at all organizational levels. We believe diversity is a winning factor and we always encourage our people to share ideas and collaborate. Here at Nestlé you will also be able to be part of the Emotional Communities, groups of colleagues of different functions and seniorities who come together with the aim of spreading a corporate culture that allows everyone to freely express their passions and identities. LGBT +, Gender Balance, Young, Disability, Volunteering, Green, Multiculturalism are just some of the communities that you can be part of. Diversity is a fact, inclusion is a choice and we have chosen to be inclusive. Position Snapshot Nestlé Global It Hub, Milan HQ (Assago) Contract: maternity leave replacement Nestlé welcomes people with disabilities 2-3 years of experience in similar tasks Highly organized, proactive, and experienced Administrative Assistant, with 2-3 years of experience in similar tasks Italian & English language proficiency is a must, as all activities are at international level Strong proficiency of MS Office Tools (Word, PowerPoint, Excel, Outlook, OneDrive, SharePoint) A day in the life of a Global IT Hub Office Assistant In this role, you will provide organizational and administrative support to the Global IT Hub Manager and the broader team, including tasks such as: Agenda management: prioritizing topics and taking initiative and responsibility in responding Monitoring costs and expenses to support in budget preparation Handling highly confidential documents and accessing highly discretional information Ensuring proper management of the Purchasing Orders process, suppliers’ registration and maintenance Developing and maintaining strong working relationships with all support functions (e.g. General Services, Facility, Procurement etc.) Preparing draft communications to the Business as required Managing and coordinating meetings/events involving senior-level internal and/or external participants and tracking attendance Acting as main point of contact for most external and internal stakeholders of the Global IT Hub Actively reviewing and supporting the preparation of documents (e.g. power point presentations, word documents, etc.) What Will Make You Successful? Confident self-starter, able to work under pressure, take initiative, and demonstrate the drive to meet tight deadlines and see tasks through to completion Ability to work effectively across all levels of the organization and build strong relationships with team members, managers, and senior executives across multiple locations Curiosity and willingness to learn Strong results orientation and focus on achieving objectives Who we are, What we Believe in We are Nestlé. We are the Good food, Good life company. Good food, Good life is our promise, it is a daily commitment. It is only thanks to our people that we can make a difference and realize this belief: we call them Good People. At Nestlé, we believe that recognition, inclusion and valorization of diversity can make us grow both as individuals and as a company. This is why we promote a work environment, a business culture and a leadership model that guarantee equal opportunities for everyone and at all organizational levels. We believe diversity is a winning factor and we always encourage our people to share ideas and collaborate. Here at Nestlé you will also be able to be part of the Emotional Communities, groups of colleagues of different functions and seniorities who come together with the aim of spreading a corporate culture that allows everyone to freely express their passions and identities. LGBT +, Gender Balance, Young, Disability, Volunteering, Green, Multiculturalism are just some of the communities that you can be part of. Diversity is a fact, inclusion is a choice and we have chosen to be inclusive.

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Responsibilities

The Office Assistant will provide organizational and administrative support to the Global IT Hub Manager and the broader team. Key tasks include agenda management, monitoring costs, handling confidential documents, and coordinating meetings.