OFFICE ASSISTANT - Half-time at Converse County WY

Douglas, Wyoming, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

20.0

Posted On

28 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Microsoft Office, Clerical Practices, Communication, Data Verification, Bookkeeping, Office Equipment Maintenance, Problem Solving, File Management, Report Preparation, Research, Telephone Techniques, Email Communication, Record Keeping, Interpersonal Skills

Industry

Government Administration

Description

TITLE: Office Assistant II-Part Time FLSA: Non-Exempt STARTING PAY: $18.00 - $20.00 per hour, DOQ DEPARTMENT: Road & Bridge REVISED: 1/7/21 Summary: Under direct supervision by the Road & Bridge Office Manager, the Half-time Office Assistant performs a variety of general administrative duties and provides clerical assistance to an assigned office/department. Essential Job Functions: (Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.) Provides general administrative support including maintaining files, producing reports and publications, answering telephones, processing mail and e-mail, copying, and faxing. Maintains office equipment and supplies. Provides exceptional customer service assistance to internal and external parties. Ensure applicable standards and specifications are followed; maintains cleanliness of work area and all office equipment. Performs and assists Office Manager with all duties as assigned or required. Is proficient in all areas of County payables per State Statute and per County Clerk’s Office; maintains account balances through statements, responsible for coding invoices, providing copies of invoices and scanning per R&B standards. Works with others in department to verify invoices and all necessary information is added. Assesses the needs of customers and provide information concerning the services, procedures, and guidelines of the County. Handle requests and transactions, or directs the matter or person to the proper department. Assist in resolving problems and complaints raised by unsatisfied customers. Process applications or forms to ensure completeness and accuracy. Compute and verify data. Perform data gathering and research activities and provide reports or summaries of information collected. Preparing documents/lists for R&B group/shop documents Knowledge and Skills: Knowledge of administrative/clerical practices and processes. Knowledge of standard office equipment. Knowledge of Microsoft Office programs and basic computer functions. Knowledge of customer service standards and protocol. Skill in performing general administrative support functions. Skill in effectively communicating verbally and in writing Skill in providing customer service assistance in person and by telephone/email. Skill in preparing and maintaining correspondence, reports, records, documentation and files. Skill in effectively interacting with the general public and other relevant parties. Performs other duties as assigned or required. Understand, communicate and follow oral and written instructions. Ability to communicate effectively with a variety of County departments and employees. Knowledge of County Policies and Procedures. Must be able to perform basic bookkeeping functions and tasks Ability to use the internet and email facilities Must have telephone techniques.

Responsibilities

The Office Assistant performs a variety of general administrative duties and provides clerical assistance to the Road & Bridge department. Responsibilities include maintaining files, processing mail, providing customer service, and assisting the Office Manager with various tasks.