QUALIFICATIONS:

• Community College Diploma in Business Administration or equivalent.
• Several years related accounts payable experience.
• Demonstrated knowledge of general office procedures.
• Demonstrated skill in the use of acceptable grammar, spelling and punctuation when word processing correspondence and reports; good ability to detect errors in own work and correct them.
• Effective written and verbal communication skills.
• Demonstrated knowledge and skill in the use of Access Databases and proficiency with Microsoft Office programs including Word, Excel, Powerpoint, Outlook.

ROLE OVERVIEW:

This position provides comprehensive administrative and accounting support, ensuring accurate financial transactions, efficient office operations, and timely communication with stakeholders. The role requires strong attention to detail, organizational skills, and the ability to handle a variety of clerical, financial, and front-office responsibilities.

RESPONSIBILITIES:

• Preparing, coding and entering invoices for payment.
• Monitor accounts to ensure funding approval levels are accurate.
• Ensure accurate banking information is entered into the electronic funds transfer systems.
• Post electronic funds transfer.
• Verify transactions are posted. Correct and repost any discrepancies.
• Purchasing office supplies as needed
• Produce reports, letters, memos and email.
• Filing and maintain filing system for all relevant files.
• Minute taking as required
• Provide back-up to the front desk as required
• Entering data into database to update and generate reports.
• Responds to inquiries from agencies/families and caregivers.
• Other related duties, as required.