Office Assistant at Home Helpers of Manteca CA

, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Feb, 26

Salary

0.0

Posted On

29 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Support, Payroll, Billing, Recruiting, Onboarding, Scheduling, Communication, Microsoft Office

Industry

Home Health Care Services

Description

Benefits: Bonus based on performance Competitive salary Dental insurance Opportunity for advancement Vision insurance Office Assistant – Home Helpers of Modesto Location: Modesto, CA Position Type: Full-Time Department: Business Office / Administrative About Us Home Helpers of Modesto is a trusted non-medical in-home caregiving agency dedicated to helping seniors and adults live safely, comfortably, and independently in their own homes. We pride ourselves on delivering exceptional care and outstanding customer service to our clients, their families, and our community. Position Overview The Office Assistant plays a key role in the daily operations of the business office. This position focuses heavily on administrative and operational tasks such as payroll, billing, onboarding, scheduling support, and coordinating internal communications. This position may be required to provide support with shift coverage when needed to ensure continuity of care. The Office Assistant will also participate in the after-hours and weekend on-call rotation as assigned. Key Responsibilities Administrative & Office Support • Provide general office support, including phone calls, emails, and filing. • Maintain accurate client, caregiver, and business documentation. Payroll & Billing • Process weekly caregiver payroll accurately and on time. • Prepare and submit client billing statements. • Assist with payment tracking, collections follow-up, and account reconciliation. Recruiting & Onboarding • Assist with caregiver recruitment, including posting jobs, screening applicants, and scheduling interviews. • Conduct interviews as needed. • Manage new-hire onboarding, including paperwork, credential collection, and orientation scheduling. Scheduling Support • Assist the scheduling team with shift updates, caregiver/client schedule changes, and coverage needs. • Communicate professionally with caregivers and clients regarding schedule adjustments. • Provide assistance with shift coverage when staffing gaps occur. Communications & Newsletter • Create and distribute the monthly agency newsletter. • Assist with internal communications, announcements, and engagement activities. On-Call Responsibilities • Participate in the on-call rotation for after-hours and weekend needs. • Respond promptly to caregiver call-offs, client concerns, and schedule changes during on-call periods. Qualifications • Previous office or administrative experience required (healthcare or home care preferred). • Experience with payroll, billing, or scheduling software is a plus. • Strong organizational skills and attention to detail. • Excellent communication skills—written and verbal. • Ability to multitask and work in a fast-paced environment. • Professional, reliable, and customer-service oriented. • Proficient in Microsoft Office (Word, Excel, Outlook) and able to learn new software quickly. What We Offer • Competitive pay • Supportive team and positive work environment • Opportunities for growth within the agency • Training and ongoing development • Meaningful work that directly impacts the lives of seniors in our community

Responsibilities

The Office Assistant plays a key role in the daily operations of the business office, focusing on administrative and operational tasks such as payroll, billing, onboarding, and scheduling support. This position may also require providing support with shift coverage and participating in the after-hours and weekend on-call rotation.