Office Assistant I - Aquatics - Seasonal, Park and Recreation (Non-Civil Se at City of Dallas

Sunset, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

21.5

Posted On

07 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grammar, Spelling, Punctuation, Computer Operation, Accuracy Checking, Office Machines Operation, Record Keeping, Report Writing, Public Interaction, Handling Difficult Situations, Effective Communication, Relationship Building, Bookkeeping, Payment Processing, Data Entry, Filing Systems

Industry

Government Administration

Description

Dallas is Growing. Grow With Us. Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community. Job Summary Performs entry to intermediate level office support functions, including clerical, bookkeeping, mail processing,payment processing, secretarial duties, and operating office and related equipment. Maintains filing systems, andsupports payroll function. Job Description Overview The Office Assistant I performs entry to intermediate level office support functions for various departments, maintains filing systems, and supports payroll functions. Performs clerical, bookkeeping, mail processing, payment processing, secretarial duties, and operation of office and related equipment. Essential Functions 1 Performs a variety of office support duties including completing forms, maintaining logs, collecting money, preparing cash reports, and compiling and organizing data to facilitate routine paperwork processing. 2 Performs receptionist activities and communicates with a wide variety of people in person and by telephone including citizens, employees, agencies, other city departments, and vendors to provide information and direction; demonstrates excellent customer service skills. 3 Performs secretarial and clerical duties to support a manager or group of managers; answers telephone, takes messages, and schedules appointments. 4 Prepares, reviews, and proofreads correspondence, memos and reports to be signed by the supervisor to ensure accuracy. 5 Performs a wide variety of office activities such as processing payment invoices, maintaining filing systems, tracking deadlines, attending meetings and taking minutes, making travel arrangements, processing mail, preparing payroll, handling petty cash and data entry to assist with office operations. 6 Maintains daily report of activities performed and providing customer service through telephone; researches citizen complaints and amount of payment to ensure charges are accurate; makes various cash refunds according to department policies and procedures. 7 Sorts, orders, and distributes all incoming inter-office and U.S. mail and processes all outgoing mail; picks up and/or delivers inter-office and outgoing mail at different city locations to ensure prompt mail distribution; sorts inter-office and incoming U.S. mail; operates reproduction equipment to make copies for those requesting copy services. 8 Performs any and all other work as needed or assigned. Knowledge and Skills 1 Knowledge of correct grammar, spelling, and punctuation. 2 Ability to operate a computer with accuracy. 3 Ability to attend to routine tasks and check paperwork for accuracy and errors. 4 Ability to use office machines including computer, copier, fax machine. 5 Ability to maintain records journals and files. 6 Ability to write, clear and accurate reports. 7 Ability to deal tactfully and courteously with the public and other city employees. 8 Ability to handle difficult and unusual situations. 9 Ability to use a computer. 10 Communicating effectively verbally and in writing. 11 Establishing and maintaining strong working relationships. Experience 1 year performing office work, cashiering, or other customer service related work. Licenses and Certifications None Education High School Diploma, GED Salary Range $21.50 - $21.50 The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications. City of Dallas is an Equal Opportunity Employer. The City of Dallas is one of the largest employers in the DFW Metroplex. We offer growth opportunities and a chance to make a difference in our community. Questions? Contact our recruiting departments: Civil Service - civilserviceinfo@dallascityhall.com Talent - Acquisition hrtalent@dallas.gov

Responsibilities

This role involves performing entry to intermediate level office support functions, including clerical, bookkeeping, mail processing, payment processing, and secretarial duties for various departments. Essential functions include maintaining filing systems, supporting payroll, handling cash transactions, and providing customer service via phone and in person.